Hr Administrator

HR Administrator

Report to: HR Director

Hours: 30 hours per week (flexible)

Salary: £25,270 - £27,336 (pro rata) + LDN weighting if applicable (subject to pay review), depending on experience

Main location: Hybrid - Based either in the National Office in London or in a local Community.

Travel: Some travel and overnight stays will be required within the UK

Main purpose of the role

To support the Identity & Mission of the Charity in the UK by providing an efficient administrative HR service to the Charity’s Communities, National HR Director, and National Leadership Team.

To support effective global recruitment and visa processes across the Charity through obtaining appropriate and verified references and other background checks. Maintaining contact with the applicants and supporting them through the visa process, updating the database and alerting the level 1 UKVI users to any issues.

General

• Assist in the organisation of residential meetings as required.
• Build and maintain strong productive relationships with local HR leads and national team members and attend appropriate meetings.
• Collecting, analysing, and reporting on HR, recruitment, and technology data to inform the Charity on any trends, and making proposals for initiatives or change of processes in response to the findings.
• Ensuring all HR Administration is completed accurately and in a timely manner.
• Managing the list of approved callers for our external advisors and UKCRBs
• Overseeing Occupational Health referrals, The Employee Assistance Programme, and the Bike to Work scheme.
• Monitoring and analysing key health indicator reports, analysing exit interview feedback, passing alumni data to the Comms team,
• Supporting the HR Director with administration and preparation of reports for the National Board.
• Supporting the National Leadership Team with HR related administration as and when required for example coordinating diaries to organise formal meetings and taking notes at those meetings.
• Any other duties as required.

Recruitment

• Supporting both local communities and the national teams of the Charity with recruitment
• Liaise with recruitment and advertising companies to purchase advertising credits.
• Manage enquiries and applications for the live-in assistant roles.
• Carry out background checks for all roles requiring visa sponsorship.
•  Using the Applicant Tracking System to ensure the smooth flow of applicants through the recruitment process.
• Creating job application packs on CANVA

UKVI

• Be familiar with sponsor compliance duties and support the monitoring of Tier 5 and Tier 2 visa holders.
• Work towards becoming a level 1 user for UKVI with a thorough understanding of UKVI regulations in the Charity’s context.
• Alert the Level 1 users within appropriate time scales as required when an update to the sponsorship management system must be made.

Policies

• Support the HR Director and HR Advisor in maintaining an accurate and up-to-date database of current policies, updating the intranet as required.

HR Information Systems and Data Process Management

• Support the running of new and existing technology and system(s) as required and ensure their compliance with Data Protection and other relevant legislation.
• Ensure data held on HR systems is complete and accurate by encouraging local communities and national teams to use all available functionality of the system(s).
• Assisting Communities and the National Team with queries and support relating to the use of the HR database.

Person Specification:

Experience

• Proven track record of delivering high quality administration.
• Good knowledge of Excel and databases
• Good knowledge of GDPR and how to apply it in a complex organisational structure.

Key Skills

• Able to work efficiently and effectively, prioritising large volumes of complex, highly detailed data, engaging in multiple conversations over Teams and Email.
• A good understanding of the regulatory context and the necessary standard of administration required to meet those regulations and able to advise the Communities according to that guidance.
• A proven ability to deliver high quality administration support at pace across multiple work streams.
• Good knowledge of Excel, MSOffice, Canva, databases.

Personal Attributes

• Strongly aligned to the Charity’s vision and values
• Patient, Kind, good EQ
• Strong attention to detail
• Able to prioritise

REF-212262