Hr Administrator

Skytanking provides a full range of aviation services including ground handling, into-plane fuelling, aviation fuel storage and hydrant management, investment in aviation fuel facilities at airports, and engineering services in support of its airline, airport, and oil company customers.

Working as part of a small team this role is responsible for providing a proactive HR service to Skytanking England but will also provide HR Administrator support to the wider UK business when required. You will be overseeing the HR administration activities including HR administration, preemployment checks, onboarding, and some limited payroll activities (as required).

This is a hybrid position with a minimum one day working from home.

Key areas of Responsibility

A very hands-on role, the HR Administrator/ Coordinator will support the HR team and will be responsible for all administration for their client group; ensuring documents and records are all maintained to a high standard and in line with data protection.

Indicative duties will include but are not limited to:

• Act as first point of contact for incoming HR/Payroll/Onboarding queries including monitoring emails and answering phone enquiries, being the friendly face of the HR Team and providing an exceptional level of customer service to all employees.
• Carry out general administration tasks for the HR Department, for example sorting and responding to post, telephone answering, management, and coordination of all HR email inboxes.
• Support HR Business Partners with preparing documentation and contracts for new hires and administering the process for new hires.
• Completion of offer letters, employment contracts and all new starter paperwork
• Ensure that all necessary employment checks including DBS, criminal record, credit, or fraud database checks, right to work checks and reference checks are completed, raising any issues with the broader HR team.
• Coordinate all types of reference requests and driver permits working with the site operational teams support the application for airside passes.
• Administer the probation process ensuring managers are aware of the key timeframes and proactively provide documentation, liaising with the HR Business Partners as appropriate.
• Prepare letters using standard templates for example, probationary letters, salary increases, changes to terms and conditions, disciplinary letters, maternity / paternity letters etc.
• Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.

This list may not be exhaustive and post holders may be expected to carry out other activities as identified by the company.

Skills and Experience

• Excellent IT skills, including word, excel and ability to learn other systems quickly.
• Interpersonal skills and ability to work well with others.
• Active listening and good communication skills
• Ability to adapt communication to audiences at all levels.
• Effective English communication skills (verbal & written).
• Organizational skills
• Detail oriented and high attention to detail.
• Ability to work to tight deadlines and time pressures.
• Can be flexible and has the ability to adapt to the evolving needs of the business.
• Knowledge of a range of Human Resources and payroll systems
• Familiarity with applicant tracking database systems.
• Knowledge of human resources and employment law
• Previous experience in a HR Administration role

Qualifications

• Level 3 Award in Human Resources Essentials or Level 3 Diploma in Skills for Business Human Resources
• HR Apprenticeship
• Minimum of 5 years’ experience as a HR Administrator in a medium sized fast paced HR environment

Job Types: Full-time, Permanent

Pay: £29,000.00-£30,000.00 per year

Benefits:

• Company pension
• On-site parking
• Sick pay
• Work from home

Schedule:

• Monday to Friday
• No weekends

Application question(s):

• Do you hold a Level 3 Award in Human Resources Essentials or Level 3 Diploma in Skills for Business Human Resources?

Experience:

• Human resources: 5 years (preferred)

Work Location: Hybrid remote in Gatwick Airport, RH6 0JE