Hr & Payroll Coordinator

Full time (35 hours a week), salary up to £27,000 per annum dependent on experience

Responsible to: HR Manager

The National Film and Television School (NFTS)

Location: Beaconsfield

First established in 1971, the National Film and Television School (NFTS) has evolved to become a leading global institution, developing some of Britain and the world’s top creative talent in film, television and games. It is widely acknowledged to be the top school of its kind in the UK and one of the best internationally, being named as one of The Hollywood Reporter’s top international film schools for over a decade. The NFTS is a registered charity.

We are currently looking for a full time HR & Payroll Coordinator to join our small but busy HR team.

The successful candidate will work alongside HR colleagues in the day to day handling of queries and providing HR advice on a number of matters. The role is very varied and you will contribute to a range of HR processes including recruitment, onboarding of new employees, payroll and keeping our HR system, Access People, up to date.

Ideally, the successful candidate will have prior experience within a HR environment, as well as having excellent organisational skills and strong communication skills.

The closing date for applications will be 7th April 2024.

Please note that we are unable to sponsor candidates for this role, so we are only able to accept applications from candidates who are able to demonstrate their right to live and work in the UK. If you do not have the right to work in the UK, we will not be able to progress your application.

At the NFTS, people are at the heart of what we do. We’re an inclusive employer and are committed to equality of opportunity, and building a culturally diverse workforce. We are committed to being an anti-racist organization and to increasing our representation of staff from Black, Asian and minority ethnic communities. We strongly encourage applications from all backgrounds.

JOB DESCRIPTION

Purpose of Role:

To provide administrative HR and Payroll support to the HR Manager and HR Director, ensuring that the department delivers a good service to all departments and sections of the school. The HR & Payroll Coordinator will be extremely organised and able to provide a high level of accurate administrative support throughout the whole employee life-cycle.

As HR & Payroll Coordinator you will:

• Assist the HR team in any administration duties required to ensure the smooth running of the Human Resources Department.
• Support the HR Manager with the monthly processing of the payroll.
• Maintain and update the HR database with all staff changes to terms and conditions of employment including new starters and leavers, ensuring the correct data is entered.
• Be responsible for the accurate and timely input of payroll data, review timesheets to ensure authorised, management of changes to pensions
• Manage recruitment and selection: including advertising on the NFTS website and appropriate job boards, administering the recruitment process and supporting colleagues on interview panels where required
• Manage the HR, recruitment and payroll inboxes and be the first point of contact for all employees on any HR and payroll-related queries, providing support where necessary.
• Create and maintain all employee records to ensure all information is accurate and any changes are made in a timely manner.
• Manage all paperwork in relation to salary increases, including pension payments.
• Be responsible for administration and monitoring of the School’s appraisal processes and recording details on the HR database.
• Support the HR team with all casework including organising and acting as a note-taker where required in employee meetings.
• Support the organisation with all learning and development including the employee induction.
• Maintain and update the Filemaker database with staff Higher Education Statistics Agency (HESA) data and support the HR Manager with the annual HESA return
• Maintain good working relationships across the School
• Undertake any other duties as may reasonably be required by the HRM, HRD and Management

PERSON SPECIFICATION

Essential knowledge & skills:

• 5 GCSE’s including English and Maths at Grade 5 (or equivalent) or above
• Educated to A-Level or equivalent.
• Qualified to CIPD Level 3 or above (or equivalent HR qualification).
• Highly organised with exceptional attention to detail and the ability to multi-task and prioritise effectively;
• Confident to manage a busy payroll and comfortable dealing with numbers and calculations.

• Be flexible, with a 'can-do’ approach and the ability to work independently.
• Have the ability to prioritise and work accurately with attention to detail.
• Have excellent communication skills, particularly in the drafting of correspondence, formal letters and responding to queries.
• Excellent time management skills;
• Be able to build effective working relationships and work well as part of a busy team.
• Be highly proficient in Word, Outlook, and Excel and ideally have experience of using databases.

Person specification:

• Understand and respect sensitivity of HR information and employee records and ensure confidentiality of all written and verbal communications.

• Enthusiastic, proactive and hard-working - a 'positive can-do attitude’ and able to work on own initiate;
• Bright and self-motivated;
• Confident and personable;

• The ability to work well as part of a team;
• The ability to use your own initiative whilst also sharing information with your manager and the rest of the team;