Human Resources Assistant

Vanrath are delighted to be supporting the recruitment of a Human Resources Assistant for a large public sector company within the Ballymena area on a temp to perm basis.

What’s in it for you?

• Full time hours, Mon – Fri
• 23 days AL, additional 7 days after 5 years
• Opportunity for Hybrid working after probation period
• On site parking

About your next employer

As a Human Resources Assistant, you will provide support to the Human Resources Business Support Partners/Manager. Whilst maintaining accurate information on the HR management system, you will be required to assist in the efficient administration of the HR Function.

What you’ll do

Records

• Maintain accurate and up to date records on the computerised HR management system in respect of staff and applicants.

• Maintain up to date records on recruitment, vetting of all appointees, staff and those recommended to registers.
• Ensure vetting is completed within College procedures. Ensure timely processing of all documentation for Access NI checks.
• Maintain management of sickness absence for College staff. Keep Line Managers informed of staff absences.
• Maintain comprehensive employment records of all staff.
• Maintain up to date records on probation, induction, appraisal and training for all employees.

• Record detail of all returned exit questionnaires
• Process and sign off agency paperwork
• In conjunction with HR Manager ensure timely disposal of records in line with Records Retention policy.

Operational

• Maintain up to date knowledge of relevant employment legislation, conditions of service, payscales etc and respond to related queries as appropriate

• To implement College policies, particularly those relating to all HR processes
• Support the maintenance and development of the Human Resources Management System in line with requirements
• Participate in the development and review of HR procedures and any subsequent amendments of these procedures
• Monitoring the receipt of applications to recruitment exercises
• Input of monitoring information for all applicants and employees in line with Section 75 requirements

• Assist BSPs to make arrangements for shortlisting and interviewing and inform applicants of interview dates and times
• Assist in, the collation of data for, and the completion of Statutory Reports and Surveys
• Attend Job Fairs/outside events as required
• Prepare documentation for shortlisting and interviewing recruitment panels, any feedback requests or appeals following shortlisting or interviewing.
• Assist with the maintenance of both a Part-time Lecturers’ Register and Support Staff Register

• Process eyesight tests in conjunction with HRM
• Assist with the compilation of routine statutory information from the HR database
• In conjunction with HRM/HoHR & OD prepare and co-ordinate briefing material and reports using appropriate Microsoft Office applications
• Attendance as necessary at meetings to take notes and production of these and follow up actions as required

• Assist with admin tasks across the department/College as required.

About you

Essential:

• A minimum of 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus a recognised IT/Word Processing qualification

OR

• 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus 6 months’ experience inputting data / word processing.

OR

• Have a minimum of 1 years’ experience of working in an office environment within the last 5 years with duties including word processing, inputting data, filing, making /answering telephone calls and at least one of the following note taking or records management.

OR

• Have a minimum of 6 months’ experience of working in an office environment within the last 5 years with duties including filing, making /answering telephone calls and at least one of the following note taking or records management plus a recognised IT / word processing qualification.

To apply today contact Leanne Garrett in the strictest confidence.