Interim Hr Operations Officer

Reed HR are working alongside a large Educational Establishment based in South West London who are recruiting for a HR Officer on an initial interim basis for 5-6 months. 

This role is a hybrid role.

Job Summary

To provide high quality professional advice and transactional operational support to managers and staff for all HR related matters. Undertake general HR tasks as required appropriate to the role.

Main Duties and Responsibilities

• Provide first line HR advice, guidance and support responding promptly and accurately to enquiries and resolving all transactional matters on HR processes and procedures, whilst escalating more complex issues, as appropriate.
• Administer end to end life-cycle transactional HR processes including internal transfers, leavers, payroll support, salary and pay changes, leave arrangements and benefits administration, to ensure that all changes are checked with the employee, are recorded accurately on HR databases and are confirmed with payroll colleagues in time to meet the Group’s monthly payroll deadlines.
• Produce employment contracts and variations to contract in line with authorised management requests.
• Work closely with HR Business Partners and Payroll to ensure that workforce information is kept up to date and any problems identified and addressed in a timely manner. Issue accurate payroll instructions to meet payroll deadlines. Flag any issues of non-compliance to the HR Operations Team Leader for action.
• Work closely with the Recruitment team to ensure smooth onboarding of candidates and support with volume recruitment of staff as and when required.
• Liaise with current and prospective employees, third party suppliers, volunteers and external vetting agents to collate, review, process, confirm, maintain and renew relevant security clearances and other pre-employment checks - to ensure that accurate, up-to-date, auditable records are maintained of all persons authorised to work within the Group in accordance with Safer Recruitment practices.
• Running the non-payroll, off-payroll, volunteer, sub-contractor and appendix T processes proactively and on time, ensuring compliance with all requirements for maintaining a Single Central Record, where applicable.
• Develop, maintain and update electronic personnel files and i-Trent records. Ensure filing systems are appropriate, auditable and efficient monitoring, tracking, retrieval, retention and safe disposal of accurate, confidential employee data in compliance with the appropriate policies and the Groups’ General Data Protection Regulations.
• Respond HR Advisory queries and assist the HR Business Partnering team with simple casework, such as note-taking at meetings for example, as required.
• To provide support with the development and delivery of the HR induction processes, as required.
• To contribute to the development of policies and procedures, as required, and to participate in the review process to ensure that the content continues remains appropriate and up-to-date.
• To provide support with and participate in the design and delivery of HR projects, as required, with the ability to understand and follow basic project management principles.
• An up-to-date knowledge and understanding of the principles of employment law, with the ability to advise on and undertake routine casework based upon best practice.#
•  A thorough understanding of the Groups’ policies and procedures, to ensure that any advice and guidance provided is accurate.