Kering - Office Supervisor (Haywards Heath)

A global Luxury group, Kering manages the development of a series of renowned Houses in Fashion, Leather Goods, Jewelry: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, DoDo, Qeelin, Ginori 1735 as well as Kering Eyewear and Kering Beauté. By placing creativity at the heart of its strategy, Kering enables its Houses to set new limits in terms of their creative expression while crafting tomorrow’s Luxury in a sustainable and responsible way. We capture these beliefs in our signature: “Empowering Imagination”.

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  To provide a warm, courteous and prompt welcome on guests’ arrival
• The main point of contact for any visitor/guest or employee for the organisation/issuing staff or visitor access control passes.
• Dealing with building related issues such as attending tenants’ meetings, Health and Safety matters, parking permits. Be the main point of contact for building receptionist/security.
• Arranging all mail, international and local couriers in line with the Company procedure.
• Managing the meeting rooms calendar, booking and allocating meeting room space, ensuring meeting rooms are cleared and ready for the next meeting, ensuring IT facilities are set up and working. Organising refreshments and ordering lunches for meetings as requested.
• Liaising with the IT team on any IT equipment requests
• Ensuring the reception and office areas are kept clean and tidy at all times.
• Ordering office consumable such as copier toners, stationery, kitchen supplies and approval of related invoices.
• Maintaining stationery supplies and controlling the stock cupboards.
• Maintaining office storage facility, ensuring sales dockets and other paperwork are filed appropriately. Liaise with treasury and maintain flow of communication with stores on correct archiving of documents. Regularly organise the archive room to clearly identify brands, brands’ locations and brands’ department. Frequently send to external archive brands’ dockets to make space in the office archive.
• Overseeing the facilities to ensure cleaning standards are met. Liaising with the external cleaning company for stock supplies and service deliverables
• Supporting the Facilities team in booking maintenance visits and supervising contractors
• Onboarding new joiners with Health and Safety measurements and safety regulations around the building
• Managing the staff’s parking facilities via booking temporary or seasonal parking spaces at a nearby Car Park
• Keep the internal communication channel (Workplace) up to date and support with office events.
• Excellent communication skills both written and verbally
• Computer literate, including knowledge of Microsoft packages (Word, Excel).
• Previous experience of a similar role where they have been required to prioritise and multi-task various and competing demands.
• A good communicator with the ability to interface regularly with internal and external personnel at all levels
• Ability to be discrete, confidential and reliable at all times

Fixed Term (Fixed Term) 2024-03-30 Full time Kering UK Services Ltd.