Learning Support Administrator

Learning Support Administrator

Hull

Salary: £22,100.00 per annum (pro rata)

30 hours per week – FIXED TERM CONTRACT Until 31st August 2024

As our Learning Support Administrator you will be responsible for ensuring the smooth processing of a range of administrative functions linked to the delivery of education and project-based work in the adult education department.

The post holder will be required to work across our range of adult provision and will need to demonstrate a significant attention to detail, ability to juggle competing demands and excellent time management skills.

Hull College provides high-quality education & training for school leavers & adults, offering a wide range of vocational study programmes, Apprenticeships & degrees.

As one of the largest vocational institutes of its kind in the region, we have one focus – to create careers, not courses. We pride ourselves on this approach & are committed to ensuring our learners acquire the relevant skills, knowledge, attitudes & experience to progress in life, whether that is to seek employment in the industry of their choice or step up to higher education & university.

While dedicated to delivering the very best experiences to our learners, we also extend the same commitment to our staff. We have worked hard to create an environment where all of our staff, no matter what their role, are empowered to inspire & support our vision to create better futures for the people of Hull.

Responsibilities of our Learning Support Administrator

• Establish and maintain systems and processes essential for financial and performance data claims, as well as any other information as required, from Partner Organisations, internal departments and other relevant bodies.
• Ensure learners are contacted to discuss future courses and funding opportunities.
• Carry Out regular survey checks and ensure checks are completed on the survey feedback.
• Quality assure, and be accountable for the submission of data, paperwork and claims as required to appropriate funding bodies and partners as required.
• Ensure the efficient and accurate storage and subsequent timely retrieval of the underlying data / paperwork to inform formal and informal audits and financial/ performance claims.
• Provide comprehensive information when required on our current position with relations to the various claims and projects
• To support the Head of Department and relevant team members with audits and financial reconciliations.
• To carry out regular audits of data and documentations to safeguard data integrity as part of a regular sampling plan.
• To be the Primary point of contact for all internal and external organisations with regards to the claims processes, for which this post is responsible.
• Responsible for appropriate archiving and storage in line with company and funding rules.
• Continual review of standard operating procedures, ensuring efficiency and continual improvement.
• Observe Safeguarding and GDPR Security processes at all times.

What we’re looking for in our Learning Support Administrator:

• Level 2 in Maths and English
• Experience in a commercial customer facing role
• Proficiency in MS Office and other online applications (especially for data interrogation)
• Excellent interpersonal skills including confidentially and attention to detail
• Excellent planning, organisation and prioritising skills
• Experience of working with sensitive data and operating in accordance to the GDPR.

If you have the skills and experience, we are looking for and would like to join us as our Learning Support Administrator please click ‘Apply’ now, we’d love to hear from you!

Hull College is committed to safeguarding children and vulnerable adults. All colleagues are expected to contribute to the delivery of their safeguarding strategy and values. In addition, these posts require the colleague to undertake an enhanced disclosure check by the Disclosure and Barring Service.

Please note that this post is subject to regulated activity.

We at Hull College prioritise digital proficiency; all new staff should either be skilled or open to training, looking forward to hearing from you on the last point.

Please be aware that this vacancy may close earlier dependent on the level of applications received so if you do wish to be considered we recommend that you complete the application as promptly as possible.