Legal Assistant (Contracts And Conveyancing Team)

Legal Services at Oxfordshire County Council provides key legal and corporate governance advice to all service areas of the council. We have recently re-designed and created a new legal team structure to ensure our legal services can deliver for the future.
We work collaboratively to meet the service needs in this busy and dynamic area of the Council. We work flexibly – in accordance with the agile working policy, from home and from our Oxford office as suits our team members and service needs.
About the role
This role sits within the Contracts and Conveyancing Team, but you will also work with Legal Assistants in other teams as necessary to provide overall support across Legal Services.
You will provide administrative support to lawyers, solicitors, paralegals and legal apprentices/trainees in conduct of cases to ensure that all work is carried out efficiently and effectively and within the requirements of office procedures and practice standards.
This role is integral to supporting the delivery of a high performing legal service.
• To assist with case management and filing procedures within the section; to ensure that all work is carried out within the requirements of office procedures and practice standards set for the section.
• Maintaining electronic filing system for the team, ensuring all files are kept in order, originating new files, archiving old files and closing files and ensuring that relevant information is added to the case management system. Operating brought forward system retrieving files for caseworkers on a daily basis.
• Redacting documents (under supervision) to ensure personal data is not disclosed.
• Planning ahead where possible and making decisions to chase information and papers as required.
• Telephone work including receiving and screening telephone calls, making calls to other parties, outside officials and government officers on behalf of teams in order to progress matters as required. Identifying the urgency of the call and dealing with it accordingly. This will include dealing with confidential and sensitive information.
Selection Criteria/Person Specification
• A command of written and spoken English which is appropriate for the effective
performance of the role, ability to produce high quality, accurate work to deadlines.
• Ability to produce high quality, accurate work to deadlines.
• Demonstrate good and effective communication and interpersonal skills.
• Work effectively as an individual and as a member of a team and with staff at all levels within the Service, Directorate, Council and other organisations.
• Work experience within a legal practice/department/law firm environment.
• Ability to research via the internet e.g. searching and selecting appropriate
information as required.
• Ability to work with and process confidential and/or sensitive information.
Qualifications/Experience
• Experience working within a legal practice/department/law firm environment
And
• For CILEX Apprenticeship post Level 1-3 : requirement 5 GCSEs or equivalent
including English and Maths

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