Life cycle Coordinator Home based
temporary position with possible option of being permanent for the right candidate
pay £14.42 - £16.83
Job Outline:
- To support the various PO generation and billing support activities required to support the Lifecycle, PMO and finance Teams in progressing works and the subsequent collation of documentation ahead of billing
- Weekly/ Monthly performance reporting and generation of DATA to support the business needs in respect to targets
- Cost to completion SPV billing approval activities, to ensure prompt approval of works invoices submitted (FSSC) / monitor debtor days/ reduce accrued income
Manage Reactive Lifecyle tracking, reporting and administration & dashboard management
Key Responsibilities/Accountability's
- To generate PO Orders in respect to works required by thePMO team and authorised by theLifecycle & Assurance Team as part of planned works or reactive works.
- To receipt PO's on completion of works or delivery of goods (Evidenced)
- To maintain an aligned log of spend against plan for Reactive and Planned works, ahead of billing process
- To collate, prepare and validate the required documentation for the billing of works, planned or reactive
- Work with the Project Managers (Planned works)
- Work with Operational Leads (Low level Reactive Lifecycle)
- Work with the Lifecycle Team on agreed budgets
- Work with the Lifecycle Accountant to generate billing advise notes
- Support the lifecycle plan production, contract by contract, including obtaining information to answer SPV queries in relation to the plans
- To programme survey activities to ensure annual visits are aligned with lifecycle plan obligations
- Assist in the provision of accurate cost data in respect of lifecycle plan budget Vs PMO actual spend, as part of the monthly financial review & reporting between Lifecycle and PMO
(To be developed as part of the job holder's responsibilities)
- Ownership of the MonthlyLifecycle & Assurance Report, its creation and issue to theExCom andG4S contracts management teams within the agreedtimeframe
- Analysis of the MI report for root cause failure
Production of Exception reports on KPI Performance
Key Competencies
- Excellent communication skills
- Excellent time and work management skills
- Planning and organising
- Attention to detail and high level of accuracy
- Information gathering and monitoring skills
- Commercial understanding (KPIS/ SLA)
Understanding of Engineering and Building Services systems
Skills and Knowledge
Essential | Desirable |
· Experience of working with business systems used in the FM industry · Computer literate Essential IT skills including Google & experience with Microsoft Word and Excel. · Liaison with management and contractors. · Working knowledge of Lifecycle | · Initiative · Integrity · Adaptability · Flexible working · Carry out all reasonable tasks that may be requested from time to time by G4S management |