Maintenance Administrator

Total Staff Services are currently recruiting a Maintenance Administrator for one of our clients based in the Wirral. The purpose of this role will be to support the Maintenance Coordinator with day-to-day running of all maintenance contracts as well as ensuring full compliance in relation to administrative duties. All relevant inhouse training will be given on site however, experience within a similar role would be advantageous.

Working Hours: Monday to Thursday 0800 - 1700, 0800-1600 on Friday.

Salary: £21-£23k dependent on experience (Salary uplifts in line with the national minimum wage in April).

Key Responsibilities:

• Answering telephone calls within the Maintenance department.
• Raising jobs on the inhouse system.
• General administrative duties, such as sending out scanned work and check sheets to clients.
• Creating site manuals and audit to ensure they are compliant.
• Obtain client purchase orders.
• Raise purchase orders for suppliers and sub-contractors.
• Ensuring all paperwork from sub-contracts is submitted.
• Ensure all site pre-attendance documentation is in place.
• Arrange site inductions.
• Scheduling large maintenance contracts alongside the maintenance coordinator.
• Assisting with raising and sending maintenance visit invoices to clients both per visit and monthly.
• Requesting order numbers for visits as and when required.
• Booking accommodation for engineers and allocating correct cost of jobs.
• Ensuring all expenses and paperwork are correct.
• Obtaining supplier quotations.
• Upkeep and monitoring of Client Asset Registers.
• Cross referencing job sheets against asset register to ensure all assets have been maintained during the service.
• Any additional duties requested by your line manager.

Person Specification:

• Excellent attendance record.
• Punctual and reliable.
• Maintain a good level of cleanliness and tidiness within the working environment.

Benefits:

• 25 Days holiday entitlement per year.
• Sickness entitlement based on length of service.
• Health scheme (Westfield health and Medicash).
• Group Pension.