Merchandising Admin Assistant

About us

Club L London is the next-generation online fashion retailer for the forward-thinking consumer. Founded in 2007 Club L was created with the vision of offering long lasting luxury styles, trend-oriented collections with a twist and unique, statement designs that offer both exceptional quality and fit in an otherwise saturated market of fast fashion and throw away goods. Expertly designed and crafted in-house, Club L specialises in accessible luxury, unique designs and unrivalled quality made to flatter every figure.
We manufacture everything in house and abroad and so apart from fit, quality and design it’s imperative that we source and manufacture in an ethical and environmentally friendly way. At Club L our team are like family so ensure all our staff are paid fairly and have full access to company benefits. We are also working hard to ensure that we are environmentally conscious throughout the production process. We now ship 85% of all goods by sea and have reduced packaging by 60% since 2019.
We are passionate about nurturing upcoming talent within the fashion industry whether it be design and development, marketing and PR, digital tech, creative, social or customer services within a diverse and collaborative environment. Our team is dedicated, ambitious and hard-working and with a prestigious portfolio of global partners and a rapidly growing e-commerce team, there are numerous opportunities to join Club L’s influential team and take your career to the next level. This position is perfect for anyone looking to get into the fashion industry and progress further.

Roles and Responsibilities

PO/Delivery Management:

• Full ownership of Intake for your categories: Oversee and manage the critical path, ensuring all styles are in on time and lateness is flagged, to ensure availability is maintained at 100% and all launches are on time
• Supplier/ production team communication, ability to chase intake and make commercial decisions
• Rebuy management: Ensure replenishment levels on bestsellers are sufficiently high and trade out of slow sellers and work closely with the buying and garment tech team to identify and rebuy refits, and all newness is fit approved on time
• Wholesale: Send buysheets, raise orders & build a strong report with WS partners
• Raise and amend purchase purchase orders

Trade Analysis:

• Analyse and review best/worst sellers weekly, providing trade actions to the Merchandiser
• Providing trade reports and documents for the team every Monday, as well as trade analysis
• Review rebuys weekly, making commercial decisions based on lead time and seasonality
• Reviewing under and overstocks with suggested actions to maintain a healthy stock position
• Update and maintain line cards, proposing actions
• Action daily price and date amends

Other:

• Support the Merchandising Admin Assistant with all administrative tasks including accurately updating and sharing working documents

• Establish working relationships with GT, Design, Warehouse & Supply base

Essential Skills:

• Organisation & Accuracy
• At least 1 years experience in Merchandising
• Previous experience working in a fast-paced environment
• Strong excel skills [Intermediate to advance level]
  
• Highly organised and strong attention to detail
• Ability to build strong supplier relationships and work collaboratively as a team
• A good communicator and being able to build relationships with multiple teams across the business
• Quick to identify issues and have good initiative to provide appropriate solutions.

What's on offer?

• Competitive salary
• 25 days of annual leave with an extra day of leave for your birthday, exclusive of bank holidays
• Flexible working hours around core hours of 10-4
• Early Finish Fridays
• Cycle to work scheme
• 40% staff discount
• Healthcare Cashplan
• Salary advances
• Free onsite gym
• AbleFutures
• Annual bonus scheme
• Social events
• Free snacks, drinks & treats