Admin Assistant / Receptionist

ADMIN ASSISTANT / RECEPTIONIST

Our team in Irlam currently has an opening for a Admin Assistant / Receptionist.
Working hours are 8:00am to 5:00pm Monday - Friday with an hour for lunch (40 hours per week).

General Administration

• Enter purchase order and other data onto site systems via computer.
• Have a good knowledge of computers systems and the MS Office suite with Excel and Word being essential.
• Ensure the progression of employee expense claims using receipts and the groups electronic systems.
• Confirm the sites weekly online sundry purchasing and to manage the records and distribution of the same.
• Coordinate the execution of any general admin directives from Site Management
• Order items online as requested and authorised by site Management.
• Other Administration related duties as required.

Reception

• Be the ‘face of Multisol’ and provide a welcoming, professional, and courteous experience for visitors and contractors.
• Conduct site safety inductions and ensure all security protocols are implemented for new visitors and contractors to site.
• Coordinate meeting room activities and use the switchboard to direct calls to others on site as appropriate.
• Other Reception related duties as required.

Quality/Environment and Health and Safety

• Follow the Companies Quality, Safety, Health and Environmental (QSHE) rules and procedures at all times.
• Administer the sites near miss, accident, and incident recording process.

Flexibility

• On occasion this role may also be requested to provide on-site holiday/sickness cover for the admin staff at Multisol head office in Daresbury. As such a driving licence would be of benefit.

Experience & Qualifications:

• Previous experience of administration and receptionist roles preferred, but not essential.
• We are looking for a good team player with strong organisational skills and a flexible approach to achieving solutions.
• With an ability to communicate well across all levels including internal and external customers, contractors and suppliers.
• Someone who is readily able to manage, plan and prioritise workloads and ensure deadlines are met.