Office Assistant

About us

K MAKSONS LTD is a small business in Southall. We are professional, agile and innovative.

Our work environment includes:

• Growth opportunities

Duties:
- Perform general clerical duties, including photocopying, faxing, mailing, and filing

- Keep records of customers /suppliers and contact them regularly for business .
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Prepare written responses to routine inquiries
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails
- Schedule and coordinate meetings, appointments, and travel arrangements for Director, managers or supervisors
- Prepare agendas for meetings and prepare schedules
- Record, compile, transcribe, and distribute minutes of meetings
- Open, sort, and distribute incoming correspondence
- Maintain office supply inventory
- Coordinate maintenance of office equipment

Experience:
- Proficient in using Google Suite applications (Docs, Sheets, Slides)
- Experience with QuickBooks or other accounting software is a plus
- Strong data entry skills with attention to detail
- Excellent organizational and time management skills
- Ability to prioritize tasks and meet deadlines
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Types: Full-time, Permanent, Temp to perm, Apprenticeship, Graduate, Volunteer

Salary: £7.00-£11.00 per hour

Expected hours: 30 – 50 per week

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site parking
• Sick pay

Schedule:

• Day shift
• Holidays
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Southall: reliably commute or plan to relocate before starting work (required)

Application question(s):

• organizing skills

Education:

• GCSE or equivalent (required)

Experience:

• Administrative experience: 1 year (required)
• Customer service: 1 year (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Reference ID:
Expected start date: 15/04/2024