Office Assistant

A dynamic, social and forward-thinking firm of Architects are currently looking to recruit an Office Assistant to provide all round support across the business.

Working alongside one other, they are looking for a super personable, confident and switched-on candidate with a good sense of humour to join their team.  An extremely busy and involving role which requires a real team player who is happy to muck in and go that extra mile!

The ideal candidate will have proven office coordination / admin support experience, strong IT skills, the ability to multi-task and prioritise and personality and charisma to work well with a team of creatives.

Working in a cool, modern, open planned office, you will work closely with senior management and be the “go to” person in the office. They need someone who is not too precious and who is willing to turn their hand to all aspects of the role. Offering great career development, this is a role not to be missed!

Working full-time in office, this is a role to really make your own and sink your teeth in to, duties to include:

• Assist with all contracts and premise management to ensure the office runs smoothly  
• Monitoring and order all office supplies
• Maintain the safety and tidiness of reception/meeting room and kitchen areas and any circulation areas
• Work with external IT company to sort software and computer related issues
• Answer/screen telephone calls and take accurate messages
• Meet and greet visitors/clients
• Book and manage meeting rooms, including organising catering
• Coordinate and book couriers and taxi’s
• Deal with incoming and outgoing post
• Binding documents for presentations
• Manage project numbers and contacts database
• Monitor info mailbox daily and action emails
• General admin support such as minute taking, typing and formatting letter and documents in InDesign
• Assist with CPD Management and log staff training
• Research and organise company travel arrangements and hotels
• Keep company records and filing up to date
• Manage architectural subscriptions  
• Arrange staff social events and trips
• Communicate with external marketing team for external award ceremonies/events
• Organise client gifting
• Monitor careers inbox, flag and reply to emails
• Social media support
• PA duties to the directors, including diary management and booking of venues for lunches etc.

Benefits:

• 25 days holiday (+ 1 day for long service) & bank holidays
• Pension contribution (Auto enrolment pension scheme)
• Season ticket loan
• Employee Assistance Program
• Private Health Insurance
• Discretionary Bonus
• Financial Wellbeing Hub Company
• Events including Summer and Christmas parties
• Monthly in-office company breakfast End of month drinks / activities