Office Assistant

Descartes Unites the People and Technology that Move the World
The need for efficient, secure, and agile supply chains and logistics operations has become ever more critical and complex. By combining innovative technology, powerful trade intelligence and the reach of our network, Descartes helps get goods, information, transportation assets, and people where they’re needed, when they’re needed.

We’re one of the most broadly deployed logistics and supply chain technology companies in the world. More than 22,000 customers around the globe use our cloud-based solutions to transform the way they move inventory and information to enhance productivity, better serve customers, thrive competitively, keep pace with evolving regulations, and respond to rapidly changing market conditions. Descartes is publicly traded (Nasdaq:DSGX, TSX:DSG) with headquarters in Waterloo, Ontario, Canada, and offices and partners around the world. With record financial performance for more than 16 years, we lead the industry in innovation investment. Every day, logistics service providers, manufacturers, retailers, distributors, and other logistics-intensive businesses of all sizes rely on our scale, stability, and comprehensive solution footprint to move what’s most important to them. Learn more at www.descartes.com.
We’re growing fast and invite you to join our amazing team.

The Health and Safety / Office Assistant will be part of Descartes’ EMEA Human Resources Team. You will work closely with the HR Manager to provide health and safety and office support to approximately 130 employees in the UK and Ireland, across multiple sites, with many of these working predominantly from home. The Health and Safety / Office Assistant will coordinate all health and safety and facilities activities, working in conjunction with a third-party Health and Safety Consultant. This is a fixed-term contract for six months and is offered on a part-time basis for 24 hours per week (working days are flexible). This position is based in our Chippenham office, but the successful candidate is given the flexibility to work from home also, owing to our hybrid working policy.

• Act as the first point of contact for general health and safety and facilities queries.
• Provide health and safety and office support to achieve excellent standards across the business.
• Organise proactive maintenance of office facilities in line with the maintenance schedule.
• Arrange external training for First Aiders and Fire Marshals.
• Monitor and maintain the third-party health and safety portal.
• Ensure that employees are completing any risk assessments or training assigned to them.
• Monitor fire alarm testing and evacuation drills.
• Maintain the COSHH register and associated documentation.
• Ensure that accidents and incidents are reported in a timely manner.
• Work in conjunction with the third-party Health and Safety Consultant and the HR Manager to resolve more complex queries.
• Office administration duties such as handling incoming posts and ordering stationery.
• Create professional and accurate correspondence.
• Other health and safety and facilities-related activities as may be required on an ad hoc basis.

• Previous experience in health and safety and/or facilities administration is required.
• Knowledge of MS Office (in particular Teams, Outlook, Word, and Excel).
• Experience in the use of health and safety management systems is advantageous.
• Excellent written, verbal, and interpersonal skills.
• Able to work well under pressure with good organisational skills and able to continuously demonstrate high standards of internal customer service.
• Good problem-solving skills.
• Able to multi-task several pieces of work.
• High attention to detail is essential.

Join Us
As we scale, we’re looking for new doers, collaborators and innovators to join Descartes in uniting the people and technology that move the world as the Global Leader in Logistics and Supply Chain Technology. We’re entrepreneurial, hardworking, geeky-in-a-good way problem solvers. Guided by our values, we nurture a TEAM focused culture that invests in people and creates opportunities for advancement across a broad spectrum of career paths. We prioritize work-life balance and foster an environment with the space to take ownership, to be heard, and to carve a path for your individual accomplishments to help drive our success. At Descartes, everyone has a voice and the best idea wins, regardless of who makes it. We offer competitive compensation, great benefits, remote and flexible work hours, and the opportunity to join a company on an awesome mission with a great existing team and trajectory.

Descartes also has a deep sense of environmental responsibility. Learn more about how we helped our customers save over 552,000 metric tons of CO2 in 2020 by reducing fuel and paper consumption: https://www.descartes.com/who-we-are/social-responsibility-sustainability/environmental-impact. Join a team that’s committed to working with customers to conserve resources and enhance sustainability.

If you feel you have 70% of the qualifications we are looking for, and Descartes sounds like the team and the mission you want to be part of, apply now. We can’t promise it will be a fit, but we do promise to consider your experience.

Through COVID-19, we implemented a virtual hiring process and continue to interview and onboard candidates by video using Microsoft TEAMS. We record interviews and use them strictly for quality assurance, training and general record keeping purposes. Should you have any questions about this process, please connect with our hiring team in advance of scheduled interviews. We value the safety of each member of our community because we know we’re all in this together.

We are an Equal Employment employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected status, or any other characteristic protected by federal, provincial, or local law. For more information about our commitment to equal employment opportunity, please review our Code of Business Conduct and Ethics at Descartes.com.