Office Manager

COMPANY OVERVIEW

Real Estate Design & Development Ltd (REDD) is a privately owned prime real estate company, with offices in both London and Monaco.

REDD is focused on the investment, development and management of prime central London commercial and residential property. Its focus is on property in W1 and the inner SW postcodes, comprising of Mayfair, St James’s, Belgravia, Knightsbridge, Kensington and Chelsea.

REDD acquires property for investment and redevelopment purposes. It also has a property management element to the business. It aims to offer a high quality and wholistic approach to property across its disciplines, with quality of product and customer satisfaction at its core. 

ROLE

You will report to the Head of Finance and be responsible for the day-to-day management of the office, act as team PA and provide finance admin support.

This is an office based role 9am to 5pm Monday to Friday.

You will be the first point of contact for all visitors and phone calls and must handle these professionally and accurately. 

You will be expected to think proactively and be able to pick-up tasks given to you with limited instruction or management. This will require self-motivation and lateral thinking.

You are to be presentable and courteous at all times to visitors making sure their needs are met and their experience of REDD is a positive one.

You are to assist the team in their day-to-day activities as much as possible, including taking tasks off them proactively even when not requested. You will also be required to run ad hoc tasks both in and out of the office and must accommodate this as far as is reasonably possible.

Provide admin support to the finance function and assist with invoice processing and reporting.

RESPONSIBILITICES

Office Manager responsibilities

Ensure that the customers/investors/clients are prioritised at all times

Answering door and meeting and greeting all visitors and deliveries

Managing meeting rooms, including diary, refreshments, clearing and tidying

Answering and managing calls and messages

Managing the kitchen area, including organising weekly food deliveries, top-ups as required, making sure kitchen is fully stocked, clean and tidy at all times.

Managing office cleaners, including quality control

Ensure the office looks presentable at all times

Ensure office is fully equipped with supplies, including stationary and printing materials

Manage external suppliers including maintenance, printing and IT companies

Point of contact for office managing agent

Team Personal Assistant Responsibilities

Be proactive and engaging with team at all times, taking things off them where you know you can help

Assist in organising team members diaries when requested

Coordinate and schedule meetings as requested

Assist in coordinating team travel arrangements where required

Arrange networking events, including breakfasts, lunches, dinners and drinks parties

Act as general office runner to assist in tasks such as providing access to properties, delivering keys, arranging documents to be printed etc

Finance Admin Responsibilities

Manage Accounts email inbox and allocate purchase invoices to correct project/company

Process invoices onto accounting system and other systems as needed

Process expenses and credit card receipts onto accounting system

Pay invoices on accounting system

Assist with monthly project reports

Other ad hoc finance admin as needed

SKILLS/KNOWLEDGE

Intermediate knowledge of Microsoft Programmes (Word, Excel, PowerPoint, Office)

Excellent verbal and interpersonal communication skills

Excellent time management skills

Ability to build meaningful rapport at all levels

QUALITIES

Attention to detail and strong organisation skills is essential

Be a proactive and positive member of staff

Be team orientated and collaborative

Demonstrate strong integrity and professionalism

Be a self-starter with high initiative

Ability to work under pressure