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SalarySPECIFIC RESPONSIBILITIES
- Responsible for the day to day management of the administrative functions.
- Manage a team providing administrative, reception and reprographics support for the whole Academy. Promoting a business-like office environment and promoting good relationships.
- Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
- Preparing reports to support the Senior Leadership Team including analysing data to identify various facts and trends to support them with making important decisions.
- Organise the office workload, including forward planning, work allocation and monitoring, providing guidance and advise, training and induction of staff as part of delivering flexible, efficient and cost-effective support service.
- To oversee staff career development including the appraisal scheme and reviewing training requirements.
- To provide effective cover in staff absence.
- To motivate staff and encourage teamwork and good practice in order to achieve excellent standards of service delivery.
- Responsible for the management of the MIS, ensuring accuracy, maintenance, set up of new academic years and the retention and destruction of the personal data in line with the retention and destruction policy.
- Responsible for all software managed within the admin services, including but limited to online payment software and school comms software ensuring it is set up, maintained and having the ability to run reports and analyse to identify strategies to improve the service;
- Make maximum use of the Academy’s information and communications technology including the effective management of databases and overseeing all written communication.
- To be responsible for the careful management, effective planning, recording, administration and implementation of the daily cover of lessons for absent teachers following current regulations and legislation, minimising the impact on teaching and learning for the students.
- Put in place daily cover arrangements for absent staff, liaising with cover agencies as required to arrange temporary teaching staff for cover, and to induct and check safeguarding documentation of agency staff with an awareness of financial pressures.
- To create and manage the School Calendar ensuring that this is created in time for the Academic Year in liaison with Trust.
- Responsible for oversight of financial admin activities, including a local procurement admin service to reconcile records, collecting and recording payments.
- Provide first aid assistance to staff, students and visitors as and when necessary;
- Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.
