Office Manager

Our client, a successful and growing business, is looking to recruit a hardworking Office Manager and Administrator to join their expanding team in Hove. You will be responsible for supporting the Director and Surveyors, whilst managing relevant duties within the office and administration.

The ideal candidate will be a self-motivated individual who is excited to join a busy and growing team, utilising their leadership and organisational skills. You should be confident in taking on a wide range of tasks to the highest standard, as everyday will be different!

If you are a great communicator, knowledgeable in Microsoft Office platforms and are happy to work within a busy team, but occasionally work independently, we urge you to apply!

Responsibilities as an Office Manager

• Manage administrative tasks, issuing correspondence and reports, creating and managing project files, archiving and audio typing
• Accounts matters, issuing sales and suppliers' invoices, creating purchase orders, managing petty cash
• Pursuing outstanding invoices
• Liaison with bookkeeper and accountants
• Using time sheet programme
• Reception duties; managing incoming calls, dealing with enquiries, liaising with clients, staff, and suppliers, welcoming and assisting visitors
• General duties: managing the office and supplies, ensure all equipment is working
• Liaison with network consultants
• IT trouble shooting
• PA duties: arranging appointments, taking meeting minutes, assisting and liaising between the Director and Surveyors, prioritise workload, keep up to date with projects/ clients for each surveyor
• In House CPD Seminars and Business Development - arrange lunchtime events in conjunction with surveyors, liaise with business development team, attend meetings, take minutes, and follow up actions
• Attending marketing meetings
• Social media posts
• Quality Assurance Management and Pre-Qualification; checking compliance, providing QA Manager services, updating pre-qualification questionnaires and requirements

Qualifications & Experience

• XERO experience essential
• Knowledge in using Microsoft Office
• Confident with good interpersonal skills
• Good organiser and communicator
• Ability to use initiative and prioritise work
• Happy to work in a busy office as part of the team, with quieter periods working alone

Job Title: Office Manager

Location: Hove

Salary: 20,000 - 30,000 per annum

Full Time: Monday - Friday (9:00am - 5:00pm)

For more information about this Office Manager role, please contact Jamie Woodward at Clearline Recruitment.