Office Manager

Office Manager, West End (in office every day)

£55,000 - £70,000 + benefits

927221

Are you an experienced and resourceful Office Manager?  Do you think outside the box?

Are you a solutions provider with the confidence to present ideas to the leadership team?

Do you have experience managing workplace services including staff, processes and office relocations?

A UK Investment firm is looking for a highly experienced Office Manager with strong office operations experience to join their London office.

We’d be particularly keen to hear from you if you have financial services experience along with the ability to build relationships at all levels.

What you’ll be doing day-to-day:

• Overseeing office relocation in 2024, including move-in timings, logistical impacts and demobilisation from existing offices , working closely with a Project Management team
• Managing key stakeholders, budgets and existing office location capacity and constraints while preparing for move
• Managing administration systems and workflows to ensure daily office operations and tasks run smoothly
• Managing front of house staff,  including two receptionists, butler, and two kitchen staff
• Managing all Health, Safety and Environment (HSE) programs in line with Company sustainability and safety policies
• Inspections, audits and servicing of building structures and materials to determine the need for repairs or renovations
• Managing suppliers including security, fire safety, air conditioning, water and electricity, laundry, waste disposal, records management, pest control, kitchen supplies and catering
• Monitoring inventory of office and all related workplace, kitchen and building supplies
• Working with FD and COO to ensure building and related insurances are up to date and provide requisite coverage
• Working with HR to manage capacity planning and new hire onboarding
• Generally assisting the COO and senior management with matters relating to office management across the group

The skills you need to bring:

• Experience managing administration and facility functions, ideally from a corporate environment
• Experience gained in financial services firm is advantageous
• Relevant accreditation in facilities management, hospitality or building management
• Experience delivering new site relocations and supplier management
• Understanding of AV systems, ventilation and connectivity considerations in multi-room venues
• Experience in hospitality or corporate venue management
• Experience in conducting risk and hazard management and preparing audit reports for third party inspections
• Ability to build strong working relationships at all levels