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Salary WHERE PASSION + PURPOSE ALIGN
We are the curious. Problem solvers. Driven to unlock the potential in every system. Across five countries are 1,100 engineers, designers, and consultants collaborating to elevate the human experience, create more resilient communities, and protect the health of the planet. We transform the built environment by creating dynamic solutions — living systems — that are smart, resilient, and connected.
At Introba, this is why we show up every day. To use our curiosity for good. To inspire change. To empower changemakers
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought leadership, we deliver sustainable and forward-thinking solutions to the most complex design challenges facing the world’s leading clients and partners.
Job Summary
Join our dynamic team as Office Manager and Executive Assistant supporting our London and Oxford offices. If you thrive in a fast-paced environment, excel at multitasking, and have a passion for creating an efficient workplace, we want to hear from you.
Responsibilities & Qualifications
Duties and Responsibilities:
As the Office Manager and Executive Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our office. You'll be the go-to person for all things related to office management, administration, and organization. This is an exciting opportunity for someone who enjoys being the backbone of a successful team and contributing to a positive work culture.
The Office Manager and Executive Assistant (UK) oversees the administrative and project support to all members of both offices and provides executive support to all Principals.
Office Manager Duties:
- Manage London and Oxford Offices.
- Oversee the administrative team, guiding and assigning responsibilities for office management support, including but not limited to Health and Safety (H+S), document management, office supplies, maintenance, and other relevant areas.
- Plan and execute company events, from team-building activities to office celebrations, enhancing employee engagement and morale.
- Implement and enforce office policies to create a structured and compliant workplace.
- Work closely with finance to manage the office budget, making cost-effective decisions for the benefit of the company.
- Other duties as assigned.
Executive Assistant Duties:
- Handle a variety of administrative tasks with finesse, including but not limited to managing calendars, coordinating meetings, and handling correspondence.
- Act as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication and timely response to inquiries.
- Plan and coordinate meetings, conferences, and events, including agenda preparation, logistics, and post-event follow-ups.
- Coordinate travel itineraries, accommodations, and logistics for Managing Director and Principals, including expense reimbursement process.
Qualifications:
- 10+ years of experience as an Office Manager or similar administrative role.
- Health & Safety Certifications– such as IOSH/NEBOSH highly preferred.
- Proficient in MS Office and office management software.
- Strong communication and interpersonal skills.
- High level of integrity and professionalism.
Additional Information
Our operations are governed by three principles; trust, nurture and inspire, with our global mission being summarised by four goals: imagine, perform, accelerate, and sustain. Over recent years, Introba have led the push to a zero-carbon future – whether through the initiating the London Energy Transformation Initiative (LETI) or the recent publication of CIBSE TM65 Embodied carbon of building service equipment that we authored, Introba have always been looking to drive change in the industry.
As well as working for a world-class building engineering design, analytic and consulting service, specialising in net-zero first thinking, our employees’ careers are developed through peer-to-peer mentoring and training, our soft skills training programme, a bespoke CPD programme and their own individual development plan backed by a generous training budget.
Employees are encouraged to build strong internal and external connections and offer social, educational and outreach activities by joining our voluntary team member-lead Employee Resource Groups at the heart of which are our focus on diversity, inclusion and belonging to the wider company.
Whether you are building on an experienced career or just starting your professional journey, there is a fantastic opportunity for you to grow with Introba while collaborating with our global offices.
We offer a competitive remuneration package, wellbeing benefits and an Employee Assistance Programme to provide mental wellbeing support, guidance and advice. Our hybrid working patterns and flexible hours help our people to achieve a healthy work-life balance.
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. You must be eligible to work permanently in the UK.
