Personal Assistant

**********Please only apply if you are an EU/UK Passport holder and are eligible to relocate to Saudi Arabia **************
The role
PE Global are currently recruiting for Executive Personal Assistants to join a well-known organisation based in the Middle East. This is a permanent role that requires relocation to Saudi Arabia
Duties of the role
Calendar and Schedule Management:
• Maintain and coordinate the executive's calendar, ensuring accurate scheduling of appointments, meetings, and travel arrangements.
• Plan and organize the executive's daily activities, including prioritizing tasks, managing deadlines, and providing timely reminders.
Travel Coordination:
• Arrange international and domestic travel itineraries, including flights, accommodations, ground transportation, and visas.
• Prepare travel expense reports and ensure timely reimbursement.
Communication and Correspondence:
• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely responses.
• Screen phone calls, prioritize messages, and handle inquiries on behalf of the executive.
Meeting Support:
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Attend meetings, take minutes, and distribute meeting summaries as necessary.
Confidential Information Handling:
• Maintain utmost confidentiality and discretion in handling sensitive information and documents.
• Prepare confidential reports, presentations, and other materials as required.
Relationship Management:
• Act as a liaison between the executive and internal and external stakeholders, including clients, partners, and colleagues.
• Build and maintain strong professional relationships with key contacts.
Education & Experience
• Bachelor's degree in business administration, management, or a related field would be advantageous.
• You will require a minimum of five (5) years solid and continuous experience as an executive assistant or Personal Assistant to senior-level executives ideally in a large scale/ global corporate environment.
• You will be highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).
• Shorthand desirable but not essential.
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Familiarity with Saudi Arabian culture, customs, and business practices is not required but may be beneficial.
Interested candidates should submit an updated CV.
Please click the link below to apply or send an up to date CV to emma.okeeffe@peglobal.net
Although it is not possible for us to respond to all applications, we at PE Global will do our upmost to give you feedback on your application. You have sent your Cv into us as a company and even though you have sent your CV to a particular position, we are making the reasonable assumption that you are active on the job market and as part of our normal recruitment service we will discuss other suitable positions with you. You are free to opt out of this so please specify in your application to us if you just want to be contacted in relation to a specific vacancy. Your Cv is sent to a central recruitment inbox which a number of people in the applicable PE Global division have access to and so this means that you might not be contacted by the named person in this advert.