Office Manager And Personal Assistant

Our client based in Central London is looking for an experienced Office Manager/PA to run a busy property sales office and manage a very demanding Managing Director's workload.

Key Responsibilities:

• Monitoring and managing the Managing Director's diary and mailbox; responding to and dealing with emails (non-transactional) on the Managing Director's behalf leading to complete management of mailbox
• Following up on emails and calls for the Managing Director
• Writing emails/letters on behalf of the Managing Director
• Arranging both internal and external meetings, accompanying where necessary to take minutes
• Updating meeting notes both internal and external (Managing Director's meetings) and team meetings)

• Maintaining/updating internal databases using a range of software(including Office365 and SharePoint)
• Filing (electronic and hard copy)
• Recording office expenditure and dealing with payments and record keeping of invoices and office accounts on XERO software and internal spreadsheets
• Organisation of the office layout and arranging maintenance of office equipment
• Maintaining the condition of the office and arranging necessary repairs
• Maintaining stationery supplies
• Making travel arrangements when necessary
• Dealing with and maintaining good relationships with all suppliers
• Overseeing office IT matters
• Dealing with HR matters, including but not limited to:
  • Overseeing the recruitment and on-boarding of new staff
  • Dealing with staff attendance/absence
  • Processing payroll,expenses and commission payments
  • Assisting the Managing Director with staff appraisals and general staff conduct
  • Review/updating health and safety policies
• Checking data protection laws are being adhered to in relationto the storage of data and reviewing/updating policies
• Overseeing the maintenance of the company website and ensuring it is kept updated

• Updating LinkedIn/social media platforms as and when required
• Undertaking ad hoc projects as required
• Assisting with the Managing Director's personal matters/companies

With regret, we can not respond to unsuccessful applications.