Office Manager / Executive Assistant

We now have exciting opportunity for an Office Manager/Executive Assistant to join one of our major client's team based in the Isle of Grain area.

Title: Office Manager/Executive Assistant

Location: Isle of Grain_ME3

Pay Rate: 17.40ph PAYE

Start Date: ASAP

Shift Pattern: 8:00am to 5:00pm ; Mon - Fri; 40 hours a week

Duration: 12 Month Contract

Job Description:

• Will be required to learn systems to carry our requisitions - training on required systems will be provided
• Ideally live within a 40 min commute of site. This is a fairly isolated site. (May be able to receive mileage reimbursement)
• Office Manager / Exec. Assistant required on site at Isle of Grain until April 2025
• The role will be a mix of Office Manager duties and PA responsibilities
• The office has around 50 personnel
• Prepare and monitor departmental budgets
• Check accounting documents (expense reports, invoices, travel receipts, etc.) before payment is due, etc.
• Prepare files for meetings or travel
• Archiving and filing department documents
• Extract project documents from the document management system
• Welcoming visitors
• Receive and screen phone calls
• Manage the director's agenda
• Receive, enter and dispatch mail
• Manage the supply of office supplies
• Organize travel for the Service Manager and his/her teams (reservations for transportation tickets, hotels and vehicle rentals)
• Organize internal or external meetings (list of participants, agenda, etc.)
• Be the support person for the entire department in the administrative management of personnel (clocking in, absences, training, etc.)
• Organize the arrival of new hires (PC, badges, phone, desk)
• Write notes, reports or minutes of meetings
• Experience of working on similar site as this differs from a corporate environment
• Experience of working as an Office Manager and Exec Assistant
• Proficient in office automation tools (Excel, Word, Access, PowerPoint, Outlook, etc)
• 5 years' experience in a similar position

If you are not available please refer to someone who is looking for work, that would be highly appreciated.

If you are interested, then please apply for this job by replying back with your most updated CV or you can also call Namita on (phone number removed) or email me at (url removed)

Waiting to hear back from you soon.

Setsquare is committed to equality in the workplace and is an equal opportunity employer.

Setsquare is acting as an Employment Business in relation to this vacancy.