Office Manager

Reed Bury St Edmunds are delighted to be working on behalf of our client who are looking to recruit an excellent all-round Office Manager within their business either on a full-time or part-time basis. If part-time, then you would be required to work the hours over a minimum of 4 days, and no less than 25-30 hours per week.

Due to the nature of the business this is an office-based role.

Main Duties and Responsibilities

• Provide efficient administration support including answering the telephone, photocopying, filing, and responding to routine correspondence.
• Provide all clients / service providers with a professional friendly service promoting the company's best interests.
• Monitor meeting room availability, acting as initial point of contact for company activities.
• To reproduce information and distribute as directed including via software platforms such as ShareFile.
• Develop charts and visual aids for the purpose of internal external communications.
• Raise sales invoices, quotations and purchase orders.
• Support the Managing Director with Group activities, including administering the property portfolio and liaising with tenants and the property management companies. This will include organising maintenance repairs.
• Responsible for monitoring, sourcing, and communicating training for all employees. Ensuring that all available grants towards training are obtained and followed through to completion.
• HR administration for induction of new employees
• Produce Operation and Maintenance (O&M) Manuals for clients.
• Provide support in maintaining an active social media profile.
• Support the business in developing and implementing new processes and procedures alongside ISO framework.
• Supporting external consultants with auditing of ISO 9001,14001 and 45001
• Provide general administrative and organisational support to other team members as required.
• Ensure accurate maintenance of all manual and electronic records for the business.

About you:

• Strong administration background with a keen eye for detail
• Excellent organisational and communication skills
• Good level of IT skills including Microsoft Office products such as Excel and Word. Some audio typing may be required, but full training will be given.
• An enthusiastic and professional approach to take ownership of tasks and see them through to completion.
• GCSE English and Maths (Grade C OR level 4 and above)

Benefits of joining us include:

• Salary: £25,000 - £30,000 dependant on experience (this would be pro-rata if part-time)
• 22 days annual leave (plus bank holidays) - pro-rata if part-time
• Contributory pension
• Free onsite parking