Office Manager

As an experienced Office Manager/business manager, you enjoy leading on compliance and governance activities within an office environment. You understand that working directly with the senior management team is all about professional confidentiality and a mixture of routine planning for scheduled reporting/events whilst also being flexible to respond to issues that can arise at short notice. The ideal candidate will be tactful and diplomatic and enjoy taking the lead on internal processes and procedures within all admin functions and ensuring their continuous improvement. You ll inspire confidence in your team and peers and be a strong self-starter who values great team ethics and thrives in assisting others with day-day challenges.

The Benefits

• Salary: GBP26-30kFTE depending on experience (pro-rata for hours worked)
• Part-time working around 25 hours, start and finish times to be agreed to suit
• 22 days, increasing to 25 days with service, plus 8 bank holidays
• Company Pension Scheme after successful completion of probationary period

The Role

• Ensure all monthly Department Head reports are received & distributed on time and in full;
• Oversight of external professional sub-contractor management, ensuring compliance with Hawley Group, Procedures, accreditors, and insurance requirements;
• Maintain compliance across the group including but not limited GDPR, insurance renewals, legal filings;
• Supported by external consultants/advisors, co-ordinate all HR requirements including offer letters, contracts and induction of employees;
• Ensure HR processes, essential training, licence checks, DBS checks etc are up to date;
• Provide cover to departmental administrators as/when required during absence;
• Take control of management/development of all admin functions across the business, taking the lead on internal processes and procedures and their continuous improvement;
• Support all Directors by assisting with admin, diary management & meeting preparation as/when requested;
• Monitor report & update on staff absence including holiday, sick and all other leave.
• Take minutes at all internal monthly meetings and distribute;
• Create and manage business events calendar such as expo s, seminars, round table events etc

The Candidate

• Must have strong excel use/understanding;
• Some Health and Safety knowledge preferred but not essential;
• Some HR experience preferred with further training support provided;
• Some experience in an engineering/construction background or similar essential;
• Strong & confident fact based communicator;
• Ability to communicate effectively at all levels;
• Analytical approach to numeracy and financially astute;
• Experience in a Senior Role preferred;
• Keen eye for detail in governance;
• Assist and add value in all transactions and improves performance throughout;
• Willing to undertake training commensurate with changing needs.

The Company

Established in 2010 with a growing team, currently around 25 employees. We believe that every business can make a positive contribution to the global environmental challenges. As an independent team of Business-to-Business energy focused engineers, we advise and tailor our solutions to our clients requirements; implementing the most relevant and sustainable solution for their needs.