Office Manager

The OpportunityNigel Wright are delighted to be supporting our client with their requirement for an Office Manager to develop and lead the administrative provision at their Academy.This is a full-time, term time position to start immediately and will be on an initial Temporary basis for 3 months, with the opportunity for this to be extended. The successful candidate will require a valid Enhanced DBS (Nigel Wright can process this for you) and you will need to provide 2 professional references including your most recent employment. Key Responsibilities

• Organise and supervise administrative systems within the school, and to contribute to the planning, development and monitoring of support services and/or management of office staff, including coordination and delegation of relevant activities
• Provide a professional, efficient & effective range of administrative, communication, data use and management activities across the school, in accordance with agreed policies and procedures, to ensure delivery of a first class service
• Demonstrate excellent organisation skills
• To model the values, ethos and vision of the Trust
• Be aware of, comply and assist with the development of policies and procedures relating to child protection, health and safety, safety and security, confidentiality and data protection, reporting on all concerns to an appropriate person
• Attend relevant meetings as required, including termly Academy Council meetings
• Line Manage office staff and carry out Performance Management of office staff
• Lead the development of effective administrative systems
• Ensure that the office is staffed at all times during the school terms and to co-ordinate working days and annual holidays for office staff to provide cover during the school holidays as negotiated with the Headteacher as and when required
• Communicate and liaise with teaching and non-teaching staff as appropriate including email/extranet correspondence
• Coordinate the administration and aspects of organisation of other events e.g. concerts, Parents' Evenings, end of term events
• To deal with highly sensitive and confidential matters/situations
• Coordinate staff recruitment procedures in line with Trust policies and procedures
• Support the Trust HR & payroll team at a local level by maintaining staff records and files, assisting in recruitment processes such as by placing job adverts and applying for references
• Be responsible for the induction, training and professional development of office staff
• To be aware of the responsibilities under Data Protection Legislation for the security, accuracy and significance of the personal data held in the schools systems
• Monitor and ensure that administrative staff workloads and wellbeing are properly managed
• To act as Clerk to the Academy Council, attend meetings and take notes
• Responsible for ensuring the school website is up to date with statutory and school policies

Person Specification

• Have a strong administrative background ideally as an Office Manager previously
• Be passionate about administration and have the ability to inspire others and lead a team
• Be innovative, pro-active and flexible in your approach
• Excellent communication skills
• Able to use all MS Office programs and confident with CRM databases
• Demonstrate excellent interpersonal skills and integrity and confidentiality

Next StepsIf you are interested in this position, please apply online or email your CV to