Office Manager

Are you ready to take up a vital role in shaping some of our exciting projects? How about joining our talented team, where everyone has a voice, and together we face our clients' problems head-on. It's a diverse and inclusive work environment where world-class talent knows no distinctions.

We know that different people have different priorities, which is why we're here to support you. Flexible and remote working is a central part of our culture. So, talk to us about what's ideal for you – from reduced weeks to buying more leave over school holidays. And if you're returning from a career break, ask us how we can help you transition back into work with us.

Read more about how you can thrive with us.

We require an Office Manager to carry out a 50/50 split role in our Chelmsford and London office. Providing support within the Transportation Division.

The role holder will provide support to the House Leader and various teams within the two offices, working collaboratively with the wider Transportation admin function. The role requires an experienced and flexible person to take a proactive approach to supporting and working within an agile office environment, ensuring the efficient operation of the office including front of house support in the Chelmsford location.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Providing an efficient support service to the team, duties will include but are not restricted to:

• Support the House Leader with H&S duties, office maintenance, office risk management, facilities management, and office moves/office rearrangement.
• Coordinate desk-use arrangements with House Leader and local teams.
• Provide administrative support for House Leader and staff for office related tasks where required.
• Point of contact for the organisation’s facilities management team and regional HSE contact.
• Maintain pool PPE equipment and signing out process.
• Maintain compliance records and update property database.
• Liaise with landlord and maintenance contractors.
• Maintain the overall office appearance and function.
• Manage emergency evacuation procedures and co-ordinate duty holders (fire marshals and first aiders).
• Draft office procedures and implement office policies.
• Point of contact for local office and external staff, being aware of local, wider business and central operational updates.
• Manage local office inductions (staff and visitors); assemble induction packs, liaise with line managers and new starters to support with onboarding.
• Lead/assist with the coordination of local events and initiatives, such as social, charitable, and environmental.
• Utilise online communication tools to keep staff connected as an office community.
• Reception duties, meet & greet guests, and manage visitors with landlord reception.
• Answer incoming calls and direct accordingly.
• Manage office services, meeting rooms, catering arrangements, stationery stock levels and welfare supplies.
• Manage post and courier deliveries/collections (ensuring that the process is seamless)
• Manage correspondence, filing and archiving.
• Assist with ad-hoc administration duties and/or administration support for project teams.
• Process invoices for office purchases.
• Identify cost savings within office overheads.
• Liaise with other support staff to provide support when required.
• Fire Marshall (training will be provided).
• First Aider (training will be provided).

REQUIREMENTS:

Essential skills

• Professional and confident manner.
• Resourceful, self-motivated, able to work autonomously and manage own workload.
• Excellent administration skills, methodical with good attention to detail.
• Positive, proactive approach and able to problem solve with a calm, can-do attitude.
• Flexible, willing to pitch in with all tasks and able step away from routine when under pressure.
• Strong communication skills with internal and external contacts.
• Approachable and enthusiastic with strong client and team interpersonal skills.
• Computer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams).
• Good team player and willing to support the team.
• Good organisation skills with ability to manage multiple tasks.
• Good time management skills with ability to work to deadlines.

Desirable skills

• Experience of working in a similar role is preferred.
• Experience of working in engineering/construction sector.
• Knowledge and experience of office compliance (such COSHH, environmental impact, electrical, water hygiene and fire safety) and business continuity planning.

Why work for AtkinsRéalis?

Our Transportation teams are reinventing transport for a challenging yet exciting future. We're creating new ideas and smart solutions for cities, people and the environment. You'll be working alongside some of the top people in our industry, solving challenges that bring together traditional engineering and new technologies. As part of our organisation, you'll be in a privileged position, delivering what's right for governments and communities. You'll be helping us to improve our leading environmental performance while enabling others to do the same.

Meeting your needs:

To help you get the most out of life in and outside of work, we offer employees "Total Reward." It's a package that can be tailored to your changing lifestyle, career and personal needs. You'll enjoy benefits such as partner discounts, leadership training, professional, accreditations, and career planning for any stage of your career. Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk through any adjustments you might need.

New name, new era. We are AtkinsRéalis. It will take some time for all our information to update – you can still refer to our fantastic benefits via the link below:

Your Reward at SNC-Lavalin (snclavalin.com).

More about us:

AtkinsRéalis, is a leading global consultancy with over 100 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge, and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world.

Check out some of our recent, most exciting projects.

Training:

AtkinsRéalis is committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.

Additional Information:

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

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