Operations Administrator

CALLING ALL PART TIME OPERATIONS ASSISTANTS

Do you have previous experience working as an Operations Assistant?

Do you have previous experience working within in an import/export co-ordination role or similar?

Do you have really solid administration experience?

If yes, Please read on ……………………………

I am working exclusively with my client based in Colchester. I am recruiting an Operations Assistant to work on a part-time basis
As the Operations Assistant you will be responsible for coordinating all imports and some exports of worldwide shipments, ensuring all activities are undertaken to maximize levels of customer satisfaction and in strict compliance with export and other shipping regulations. In addition, this role would be responsible for export declarations.

Day-to-day responsibilities of the role will include:

• Co-ordinating all imports for the department, receiving instructions from suppliers and buying department personnel, and checking off all paperwork to ensure there are no discrepancies or non-conformities.
• Giving import clearance instructions to the nominated clearing agent timely to ensure no delays at the import ports, and ensuring the customs entries have all the correct codes and details to ensure that VAT and Duty exemptions are maximised (preferential origins, quotas, returned goods, etc).
• Data inputting into bespoke software package from orders and standard instructions.
• Preparation of packing lists, invoices, despatch notes and all other related export documentation for export despatches.
• Customs declarations.
• Booking despatches with hauliers, forwarders and the despatch department
• Distribution of documentation.
• Answering queries (expediting orders and shipments, inter-company and external).
• Booking and monitoring import consignments as necessary and ensuring import paperwork is processed timely and filed.
• Obtaining and communicating freight quotations as required.
• Checking supplier invoices against tariffs / quotes and coding.
• General office duties as required.

The ideal candidate will have:

• Intermediate experience of MS Office programs.
• Proven customer service experience.
• Excellent numeracy skills.
• Excellent clear communication skills (both written and verbal).
• Excellent attention to detail and a high level of accuracy.
• Excellent interpersonal skills.
• Strong administration skills.
• Able to build relationships with suppliers and customers.
• Professional attitude and good telephone manner.

Key features of this role:

• Monday- Friday role working 25 hours per week – flexible on hours worked each day
• Free onsite car parking
• An opportunity to work with a growing company in Colchester
• Salary : £22,500K FTE. The salary will be pro-rata for part time

If you are interested in this role and think you have what it takes. Please apply by clicking on the link below