Operations Administrator

Reed are working with a fantastic organisation in Great Yarmouth, recruiting for the position of Operations Administrator to join the team on a permanent basis. 

We are looking for a commercially astute, well-organised administrator to able to multi-task and work with people across the company whilst ensuring administrative tasks are complete within a timely manner. 

The role

• Handle incoming telephone enquiries 
• Producing quotations and hire documents for customer
• Raise PO’s & issue to Haulier for transport
• Provide cover/execute Day Rate report
• Prepare new hire wallets following quote acceptance
• Prepare & print certificates
• Prepare & print delivery notes for on hires
• Issue contracts once products are collected
• Process off-hire Inspection report and price up waste costs
• Issue Inspection report and feedback form to customer
• Print new T-Cards when necessary
• Updating training logs and absence records
• Database maintenance and development
• Issue standard request for information
• Create and print morning briefing of products due to go on hire
• Daily office discussion with Yard Manager & Project Manager
• Create and maintain crib sheets
• Maintain training tables for Office and Yard staff
• Work with the Directors on producing higher-level crib sheets (export, etc)
• Create and amend management reports (pivot tables may be used)
• Troubleshoot database issues working with our external database expert
• Maintain positive relationships with customer and suppliers
• Maintain positive relationship with colleagues and directors, always communicating in a friendly manner
• Maintain holiday, sickness and other absence records, creating reports
• Order and monitor PPE
• Maintain training records – booking training where expired
• Maintain and order stationery
• Maintain calibration records – booking re-certification where expired
• Maintain accident records
• Maintain ISO documentation to retain accreditation
• Maintain Achilles for certification
• Manage Credit Cards and petty cash- reconcile monthly
• Receive procurement requests, identify suppliers, create supplier if necessary

Requirements

• Minimum of 2-3 years administration expeirence
• - Strong Word, Excel and Access skills
• Ability to prioritise tasks and work to deadlines
• Calm under pressure
• Attention to detail
• Organised and efficient
• Strong use of initiative and ability to manage own workload

Package

• Salary of £26,000-£30,000
• Annual leave
• Pension Scheme
• Free parking
• Other benefits

Please apply online with your updated CV as soon as possible if you're interested

Thank you