Operations Administrator - Ftc

M ller UK & Ireland is wholly owned by Unternehmensgruppe Theo M ller which employs over 31,000 people throughout Europe. In the UK, M ller develops, manufactures and markets a wide range of branded and private label dairy products made with milk from 1,300 farmers in Britain.M ller is ranked within the top 20 in The Grocer's Top 100 list of Britain's Biggest Brands and is picked from shelves millions of times each year. M ller UK & Ireland includes:
M ller Milk & Ingredients which aims to be Britain's private label dairy leader and produces branded and private label fresh milk, cream, butter and ingredients products. It boasts a network of dairies and depots servicing customers throughout the country.
M ller Yogurt & Desserts which is the UK's leading yogurt manufacturer which aims to create millions more M ller moments for its consumers. It is responsible for major brands like M ller Corner, M llerlight, M ller Bliss, M ller Rice, FRijj and M ller Kefir Smoothie and produces chilled desserts under licence from Mondelez International. It also supplies the UK private label yogurt market from a dedicated, state of the art yogurt facility.
We are currently recruiting for an Operations Administrator at our Telford site, to assist and provide administration support to the Operations Team.
Please note, this position is for a fixed term duration until December 2024.
Main Tasks and Responsibilities Include:

• Compiling agendas and documentation for meetings and distributing to attendees
• Attend and compile minutes for Operations Management Team meetings as and when required and follow up accordingly.
• Compilation and submission of monthly reports
• General office management duties - filing, photocopying, document archiving, stationary ordering, replenishment and relevant invoicing
• Implementing and maintaining efficient digital filing systems
• Updating the site notice boards
• Supporting with the preparation and logistics of technical and external audits
• Organisation of meetings, coordinating meeting room bookings and refreshments and ensuring facility requirements are met for both internal team and external suppliers
• Diary management for the Head of Operations
• Updating time and attendance records for the Operations Management Team, as well as managing the annual holiday planner
• Handling telephone calls and fielding general enquiries, connecting people to the right team members on site
• Management of invoices
• Using SAP, raising purchase requisitions and purchase orders to complete the payment process and liaising with suppliers in respect of queries
• Act as the facilitation link between Corporate and Operational communications at site which are required to be cascaded to site employees

Skills and Experience Required:

• Numerate and literate to a high standard with advanced ability in Microsoft Office Suite applications
• Strong ability to multi-task, plan and prioritise own workload whilst working in a busy pressurised environment
• Experience with using SAP (desirable)
• People focussed - comfortable working across and building relationships at all levels, from factory floor to Leadership Team
• Experience working in a busy environment, supporting a high variety of administrative tasks
• Able to create simple, engaging and informative content for notice boards, newsletters and site screens