Operations Coordinator

openDemocracy is looking for a highly organised and strong communicator to support our brilliant operations team at a time of growth. 

The position is a multi-functional role, responsible for leading on the administration and coordination of all key parts of the organisation's operations, including HR and finance. You will also be responsible for  running  our office in London. 

Main duties Operations

• Responsible for managing the openDemocracy office ensuring a comfortable environment for staff including liaising with the landlord and negotiating lease terms
• Develop and maintain efficient processes to ensure the office functions effectively, including researching, proposing and implementing software that could support these improvements
• Managing suppliers, maintaining contract records, researching and identifying potential new suppliers as needed
• Prepare openDemocracy Board and Committee meeting papers, taking minutes and follow up on actions
• Booking travel for staff, contractors and partners based in the UK and overseas
• Maintain the digital filing systems ensuring DPA/GDPR compliance
• Supporting staff members with IT queries
• Manage access to organisational platforms and subscriptions
• Support CEO with organisation business and travel insurance
• Supporting senior staff with administrative duties

HR support 

• Updating our HR system (Bob) and associated workflows   
• Support HR with issuing any formal letters or contractual changes
• Supporting the HR manager with the recruitment process
• Lead on the operational onboarding of new staff and freelancers
• Work collaboratively on organising staff training, away days and conferences 

Financial Administration

• Assist the finance team with occasional payments and approvals
• Assist the team with bank queries and mandates
• Support the team with system set up, access and payment platforms
• Support the team with organisational and funder audits
• Responding to Donor queries

How to apply Please submit your application by 11.59pm (GMT) on Sunday, 4 February 2024.

Please submit your CV and cover letter (no more than 2 pages for each).

About openDemocracy: openDemocracy is an international independent media outlet dedicated to challenging power and inspiring change. Our recent reporting – for example on misinformation, women’s and LGBTIQ rights, Covid-19 and the influence of ‘dark money’ on society – has triggered law change, parliamentary debate, criminal and regulatory investigations, action by public health bodies and much more. Our stories attract widespread media coverage, including in The New York Times, The Guardian, New Yorker, Daily Mail, CNN, BBC, Deutsche Welle, Al-Jazeera and many others across the world.As a trusted source of news, information and insight for millions of readers around the world, we’ve built a strong community of supporters who share our commitment to tackling injustice and inequality.We believe in equal opportunities and we want to help build a more diverse and inclusive media ecosystem. We particularly welcome expressions of interest from candidates whose backgrounds are underrepresented in the media.