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Salary We’re looking for a Personal Assistant to join us in Hammersmith, London.
Providing full PA duties and support to MD and act as a Team Assistant to the Team based in Hammersmith. This is a demanding and reactive role requiring adherence to deadlines, high standards and attention to detail and coordination across Finance and Executive functions. Dotted line reporting from PA to VPs to ensure cohesion for team support and activities and avoiding duplication of responsibilities.
KEY ACCOUNTABILITIES
Main responsibilities
- Working primarily as PA to MD; Team Assistant to the wider functional pillar team.
- Prioritise MD commitments and ensure that team responsibilities are achieved.
- Communicate efficiently and appropriately with the MD so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity.
- Work closely with the CFO Office with relation to FLT, ELT and Board meetings. Monitor deadlines for materials and liaise with the MD and Team accordingly.
- Finance Support Group : key member of the team, liaising with and dotted line responsibility to Manager, T&D (CFO Office).
Diary Management
- Full responsibility for managing the MD’s diary; providing relevant meeting service (room bookings, calendar invitations, webex details etc).
- Maintain overview of team activities and movements
People
- Embed and maintain team Goals and quarterly Connected Conversations Workday process and ensure compliance within the Team
- Maintain and update pillar organisation structure chart on a monthly basis
- Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc)
- Track team absences and annual leave ensuring information is correctly uploaded to Workday
- Responsible for ensuring all team JDs are complete and up to date at all times
- Manage onboarding for new joiners and support rotating Graduates transitioning into team
Communications
- Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events.
- Organise town halls & team meetings/events
- Manage team input to newsletter
- Central point of contact, keep team connected
- Cascade communication, circulate materials, send task reminders
Learning and Development
- Represent pillar in working closely with pillar L&D champion and CFO Office on Finance L&D and Talent initiatives as required
- Significant support and activity to drive the Finance Academy
- Work with the CFO office to plan work experience as required.
- Encourage the team to take up the L&D available on Workday
- Performance monitor and record team L&D activity
Travel & Expenses
Travel bookings and related arrangements for the MD
- Research and propose best mode of travel, routing and timings
- Use the approved company online tool, being mindful of the T&E policy
- Prepare and provide itineraries, along with appropriate ticketing
- Prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy
- Keep abreast with the T&E policy
Operations
- Responsible within the team for creating related Purchase Orders using the Oracle system.
- Day to day maintenance eg stationery, subscriptions, team lunches and events
- Positively manage internal and external customers’ interactions and expectations, representing Liberty Global in a professional and presentable manner at all times
- Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team
- Carry out other ad hoc reasonable duties as requested
KNOWLEDGE & EXPERIENCE
PREFERRED EDUCATION/ QUALIFICATIONS:
- Minimum A level or equivalent
SKILLS & ABILITIES:
- Proven relevant experience working as a PA/Team Assistant at a senior level in an international organisation with experience of working across multiple countries and time zones
- Enthusiastic self -starter, keen to take on responsibility and ownership
- Excellent communicator with good interpersonal skills
- Excellent multi-tasker – ability to juggle priorities sensibly and sensitively
- Excellent organisational, prioritisation, judgement and decision making skills
- Flexible with an approachable and friendly manner, calm under pressure
- Tactful, discreet and diplomatic
- Highly proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems
- Intermediate Excel skills an advantage
What’s in it for you?
- Competitive salary + Bonus
- 25 days annual leave with the option to purchase 5 more
- Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance
- Matched pension contribution up to 10%
- Access to our car benefit scheme
- Access to our online learning platform to continue to develop and grow your career with us
- The chance to join an innovative, fast-paced and passionate team
Who we are:
We’re building Tomorrow’s Connections Today, bringing people together through the power of our technology.
Liberty Global is a world leader in converged broadband, video and mobile communications and an active investor in cutting-edge infrastructure, content and technology ventures.
With our investments in fibre-based and 5G networks we play a vital role in society, currently providing over 85 million fixed and mobile connections and rolling out the next generation of products and services, while readying our networks for 10 Gbps and beyond.
We’re creating national champions, combining the best broadband and mobile networks under brands such as Virgin Media-02 in the UK, VodafoneZiggo in The Netherlands, Telenet in Belgium, Sunrise in Switzerland, Virgin Media in Ireland and UPC in Slovakia.
Liberty Global Ventures, our global investment arm, has a portfolio of more than 75 companies and funds across content, technology and infrastructure, including strategic stakes in ITV, Univision, Plume, Lionsgate and the Formula E racing series.
Our scale enables us to transfer knowledge and expertise across our operations and investments, creating a dynamic family of brands united in the pursuit of innovation and excellence.
And we’re prioritising diversity, equity and inclusion in our workplace and communities, while reducing our impact on the environment. We are using technology as a force for good; for our people, our partners and the planet.
Liberty Global is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. We’re 100% committed to having a workforce that represents every part of our society. So we’re keen to hear from candidates of all background and circumstances.
