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Form of workPA / Executive AssistantThe Executive Assistant is responsible for supporting and delivering a host of administration activities to compliment the work of the Product Line R&D Director.Duties: * Provide high-level administrative support to the Director * Organise & Schedule Meetings onsite and offsite, Agenda’s & Action Items * Excellent calendar management skills, including coordination of complex executive meetings * Email Management - review, sort, and distribute if appropriate. Compile email communications on behalf of Director * Compiling data for reports, creating spreadsheets and graphs: * Produce & edit executive presentations * Co-ordinate travel & accommodation as required for Director and N-1s * Organizing, scheduling and managing visits internal and external * Managing approvals on behalf of Director: * Coordinate logistics for executive visitors - Logistics, Accommodation & Entertainment * Maintain local information for visitors (Wi-Fi access, maps, transport, hotel/restaurant information, etc) * Organization and assisting with team events & initiatives as appropriate * Organise Meeting Rooms & Conference Calls: Agenda, relevant Presentations, IT Equipment & Conference Room Catering etc * Preparation of expense reports or other reports as required * Arranging non disclosure agreements, recording and filing * Maintaining filing systems (hard and soft copy) * Day to day administrative & Ad Hoc duties as requires Requirements * Third level Business qualification or 6+ years in a business environment * Advanced Microsoft Office Skills: Word, Excel & PowerPoint. * Minimum 4+ Years experience in a similar role within a multi-national organisation * High Level of Administration & Computer Skills * Strong experience in Excel, PowerPoint & Word * Flexible attitude to job function and working hours * Excellent Prioritization, Organization, Multitasking & Time Management skills all the while remaining energetic and positive in a fast paced environment * Confident communication skills - written & verbal * Excellent People skills and ability to effectively communicate and collaborate with a diverse range of people * Ability to work on your own initiative as well as in a team environment * Outstanding attention to detail * Expectation to exercise discretion and confidentiality on all business matters
