Pa/Executive Assistant

                                                   PA / Executive Assistant

The Executive Assistant is responsible for supporting and delivering a host of administration activities to compliment the work of the Product Line R&D Director.

Duties:

• Provide high-level administrative support to the  Director 

• Organise & Schedule Meetings onsite and offsite, Agenda’s & Action Items

• Excellent calendar management skills, including coordination of complex executive meetings

• Email Management - review, sort, and distribute if appropriate. Compile email communications on behalf of Director

• Compiling data for reports, creating spreadsheets and graphs:
• Produce & edit executive presentations

• Co-ordinate travel & accommodation as required for Director and N-1s 

• Organizing, scheduling and managing visits internal and external 

• Managing approvals on behalf of Director:

• Coordinate logistics for executive visitors - Logistics, Accommodation & Entertainment

• Maintain local information for visitors (Wi-Fi access, maps, transport, hotel/restaurant information, etc)

• Organization and assisting with team events & initiatives as appropriate

• Organise Meeting Rooms & Conference Calls:  Agenda, relevant Presentations, IT Equipment & Conference Room Catering etc

• Preparation of expense reports or other reports as required

• Arranging non disclosure agreements, recording and filing

• Maintaining filing systems (hard and soft copy)

• Day to day administrative & Ad Hoc duties as requires                                                                                                                                        Requirements

• Third level Business qualification or 6+ years in a business environment

• Advanced Microsoft Office Skills:  Word, Excel & PowerPoint.

• Minimum 4+ Years experience in a similar role within a multi-national organisation

• High Level of Administration & Computer Skills

• Strong experience in Excel, PowerPoint & Word

• Flexible attitude to job function and working hours

• Excellent Prioritization, Organization, Multitasking & Time Management skills all the while remaining energetic and positive in a fast paced environment

• Confident communication skills - written & verbal

• Excellent People skills and ability to effectively communicate and collaborate with a diverse range of people

• Ability to work on your own initiative as well as in a team environment

• Outstanding attention to detail

• Expectation to exercise discretion and confidentiality on all business matters