Part-Time Administrator

A leading independent school in Oxford are looking for a Part-Time, Term Time Administrator to join the administration / office team in the school.

This role is 22.5 hours per week, either 3 full days or 5 half days, working term time - 34 weeks a year, plus 3 additional weeks in the school holidays.

Job Description

This position is to provide high-quality administrative support to the Senior Site and to the Head, supporting the efficient running of the school and promoting the ethos of the school in relations with parents, students, staff and the wider community.

Reception

• Providing and maintaining a positive and welcoming first point of contact for prospective and current students and parents, promoting the distinctive friend, caring ethos of the school.
• Welcoming visitors to the school, ensuring they are well cared for, and the visitor areas are well kept
• Cover the reception desk, including a wide range of duties associated with a busy school front desk, especially student-facing care
• Dealing with personal, telephone and email enquiries; taking and passing on accurate messages, being quick and efficient in transferring calls to the relevant colleagues and generally ensuring an efficient and friendly manner
• Helping students with other administrative matters such as arranging appointments and transport arrangements
• Using Outlook calendars to book rooms and review appointments and manage the bookings for events and visits; and
• Dealing with incoming and outgoing post, deliveries, and couriers.

Administrative Support for Staff

• Providing administrative support for staff, including document preparation; photocopying; printing; information collection, coordination and distribution and report creating
• Oversee staff and student common areas and meeting rooms, ensuring spaces are well kept and notice boards are up to date
• Ensure that current student records are accurately maintained and updated using the school's management information system, working with the Academic coordinator to ensure subject and timetable information is correct
• Provide liaison with maintenance, catering, and IT staff

• Support with the administration of taster days and assessments for new students; dispatch prospectuses and other literature to prospective families
• Monitor and record pupil attendance; follow up on absences and compile absences reports as required; Assist with the dispatch of student reports; and
• Create and co-ordinate communications, in liaison with teaching staff, to be sent to parents and guardians
• Create tables and reports, mailing lists and other information using the student database.

Transport Coordination

• Coordinate external transport provision for ad hoc and regular student trips (e.g. sports, daily school/boarding shuttle, student activities and educational trips)
• Coordinate the use of the school' minibus fleet
• Coordinate booking of airport transfers to school for new students

This position is term time only, 34 weeks + 3 weeks in the holidays, 37 weeks per year, salary offered is GBP25,000, pro rata to GBP10,673. This part-time position is 22.5 hours a week, 3 full days or 5 half days. Free lunch in term time, pension, cycle to school scheme, eye care vouchers, access to health and wellbeing and discount to local sports and leisure clubs and discounted fees to children of staff attending the school.