Payroll Assistant

Payroll Assistant

Competitive Salary

Monday - Friday / General Office Hours

Ellesmere Port

Our client based in Ellesmere Port is recruiting a Payroll Assistant on a permanent basis. Reporting directly to the Finance Manager, we are looking for an experienced Payroll Assistant to support our client’s Accounts Team, so if you have at least 3 years’ experience working as a Payroll Assistant (or similar), excellent attention to detail and communication skills, we want to hear from you. This role will provide a central point of support and stability for the accounts team, we are looking for someone who is established in their payroll career and has experience of working to deadlines within the accounting calendar. Our client is a fast-paced and rapidly expanding business, so there is plenty of opportunity to make this role your own. The role will be to facilitate the UK and EU payroll for the Group, liaising with external providers and internal departments as needed whilst maintaining the ad hoc purchase order software. Processing all discretional purchase invoices across the group and providing administrative support and assistance to the HR Manager as and when required.

Performance Objectives

Processing UK Payroll:

• Liaise with HR for new starter/leaver & pay change information.
• Run & review monthly clocking information for payroll adjustments.
• Prepare payroll information for submission to external payroll processor.
• Provide starter and leaver information to payroll processor.
• Review and update employee BIK information.
• Review AEO payments.
• Review & reconcile payroll to ensure accurate calculation of pay.
• Raise & post all salary journals.
• Post monthly salary payments including pensions and HMRC liabilities.
• Update healthcare plan with relevant starters & leavers.
• Answer any pay related queries, including HMRC as and when required.
• Maintenance of data & payroll records.

Processing EU Payroll

• Liaise with HR for starter/leaver & pay change information.
• Liaise with 4 x EU payroll bureaus to process payroll monthly including reviewing information provided.
• Review holiday use monthly and provide information to payroll bureaus.
• Raise and post all monthly salary payments and journals for 4 entities.
• Review and process all statutory payments to relevant tax bodies for 4 entities.
• Review holiday pay accruals and payments as required.
• Review Dutch pension as and when required.
• Provide information to relevant tax bodies via payroll bureaus as necessary.
• Maintenance of data and payroll records.
• Maintain Planergy Purchase Order software.
• Add new companies as and when required.
• Add/remove users as and when required.
• Request new licences from Planergy when required.
• Add new suppliers onto companies within planergy per completed new supplier forms.
• Maintain/update user limits in line with Group strategy as and when instructed.
• Maintain relationship with Planergy and all communications.
• Process all Planergy related purchase invoices onto the purchase ledgers for all companies within the group on receipt of a purchase invoice with a Planergy PO number.
• Ensure that all purchase orders are booked in and chase the relevant person if not.

HR Administration - ad hoc

• Update monthly absence reports.
• Administrate new starter/leaver paperwork.
• Support HR Manager as notetaker in meetings.
• Assist with maintaining personnel files.

Person Specification

• You will be proactive and a key support to the team.
• 3 years + working within a Payroll Assistant (or similar role) - essential.
• Passion for and experience working with data - essential.
• Excellent Microsoft skills is essential.
• Excellent attention to detail is a must!
• Great communicator and the ability to work on your own initiative to meet deadlines but also work collaboratively with colleagues.

Benefits

• Pension scheme
• 22 days annual leave (+bank holidays)
• Potential to earn profit related bonus (after qualifying period)
• Hybrid working for those who wish to (3 days office, 2 days at home)
• Private healthcare scheme
• Employee of the month scheme (Recognition Award)

gap personnel group is committed to the selection, recruitment, and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.