AddressThe successful candidate’s responsibilities will include, but will not be limited to the following:
- Managing a team of 2 employees (2 payroll advisors based in London)
- These include for Europe: UK, Ireland, Cyprus Germany, France, Sweden, Netherlands, Israel, Italy, Switzerland, Poland, Portugal, Spain, UAE and for APAC: Hong Kong, Australia, Singapore, Japan, India, South Korea, Beijing.
- Evaluate, recommend, and implement process enhancements strengthening controls and reducing risk.
- Oversee data flows from various HR systems and sources are received in a constructive and viable format. If not reviewing and implementing corrective actions for remediation with relevant teams.
- Ensure monthly payrolls are processed in a timely and efficient manner for multiple regions in both Europe and Asia reviewing and providing final sign off for payment.
- Ensure year end processes are completed within government guidelines and on time for all regions E.g. P60’s, P11D’s, Form 42, PSA, STBV processing.
- Primary lead to manage and work with third party payroll providers ensuring effective and efficient operations are aligned to deliverables.
- Be aware and manage changing legal, tax and regulatory demands and their effects on policies and procedures.
- Work with the financial controllers and HR IT on a monthly basis to load, process and reconcile GLs and compensation data.
- Partner and participate with the operations and HR IT teams on various projects ensuring the smooth running of various payroll interfaces.
- Partner with the HR team to produce and provide relevant information in a timely manner to process secondees and transfers through the payrolls.
- Work with all other functions closely to set up and register new offices as and when the business requires.
- Work closely annually with internal and external audit to review processes and control’s as well as providing testing data and back up for selected items. Implement mitigating actions for any points raised by the audit teams.
- Ensure compliance with monthly, quarterly and annual operational risk reporting requirements
- Main point of contact for outsourcing KPI management for European branches
- Central point overseeing and approving the costs for all international payroll vendors to ensure we are receiving value for money and work as designated in the contracts.
- Manage develop and coach junior team members to increase department productivity and standards.
- Work with the HR on relocation tax advice and logistics for internal transfers, secondments and relocations for Europe and Asia.
- Work closely with international tax team on cross departmental projects and inquiries Oversee processing of stock vesting, dividends and associated taxes from payroll perspective
Qualifications
Basic Requirements
- Managing the payroll function across multiple payrolls across Europe and Asia and with external providers.
- High level of personal integrity and comfortable operating with ambiguity and balancing good governance with high quality service.
- Confident presentation and facilitation skills.
- Works well under pressure with good organisational skills in a fast-moving environment with little supervision.
- Able to work with an array of people across many different areas of the business.
- Knowledge of PeopleSoft and Oracle Fusion an advantage
- Knowledge of ADP products an advantage – Streamline, Celergo, GlobalView and iHCM2
- High level of attention to detail with strong numeracy and analytical skills Highly experienced user of Microsoft Office applications with good knowledge of excel.
Personal Attributes
- High levels of energy, drive and an ethos of hard work
- Good team player
- Reliability
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