Personal Assistant.

Grade: 4 (£14.53 per hour)
Contract Duration: 8 weeks, possibility of slight extension. This will be discussed at interview.
Directorate: Directorate of Communications, Marketing & Student Recruitment
Hours: 35 – full time on site, no option for remote or hybrid working
Starting: Before 16^th Feb if possible, but those that can’t start until after this date may still be considered
Requirements: Must have worked at, and be familiar with the University

• Dealing with a wide range of materials including that which is highly confidential and politically sensitive in nature.
• Managing diaries, including the prioritisation and filtering of requests for meetings and making detailed arrangements for meetings. Using own initiative to schedule appointments, organising the provision of any relevant materials.
• Servicing meetings as required, including preparing and distributing agendas, taking minutes and collating actions.
• Acting as a first point of contact within the directorate, responding to queries and fielding and/or redirecting communications as necessary.
• Organising meetings and events, ensuring all the necessary arrangements are in place and of the highest standard with the minimum of supervision.
• Liaising with key internal and external stakeholders, many of whom will be at the highest level of seniority, taking full account of any protocols for communications.
• Maintaining filing, retrieval and retention of documents in accordance with the University’s procedures, as well as carrying out other related office management duties as required.
• Assisting with booking travel and hotel reservations as required. Preparing itineraries where necessary and ensuring all paperwork is in order.
• Organising video conferences and meetings and booking relevant AV equipment.
• Assisting with raising purchase orders and managing expenses claims and duties of a similar financial nature. Ordering of stationery and office equipment, and also arranging for equipment to be services.
• Preparation of PowerPoint and other presentation software.
• Assisting with a range of project work as appropriate.
• Undertaking other such duties to ensure the smooth functioning of the office, maintaining confidentiality and discretion in keeping with University policies and procedures.

The Recruitment Co. is an equal opportunities employer and we’re committed to diversity and inclusion in the workplace.