Personal Assistant Job in Chelsea, London

Personal Assistant job is now available, in an architecture and design consultancy, based in Chelsea, London.

This is a fantastic opportunity for a Personal Assistant/Project Secretary, to join an established architecture and design consultancy based in the beautiful Chelsea Harbour. With a prestigious client base stretching across prime areas of London, including the Royal Borough of Kensington & Chelsea. The practice has developed a strong reputation for delivering some of the most luxurious and bespoke properties not only in England, but also in Europe, America, and Asia. This position is being offered as full-time and permanent and is office based.

Role & Responsibilities

Personal Assistant responsibilities

• Managing the Senior Director’s email inbox and managing his diary
• Arranging meetings
• Assisting with expenses, credit card reconciliation, and timesheets
• Typing all correspondence, meeting minutes, reports, schedules, and audio typing as required
• Manage and oversee all meetings held in the studio (meeting room setup and clear up, setting up IT equipment, refreshments, etc)
• Organise, overseeing, and administrating marketing events
• Arranging travel (bookings and itineraries).

Project Secretary responsibilities

• Issuing and filing project information and controlling the filing system of projects
• Responding to queries, proofreading, and formatting technical information before issuing it to clients and/or Architects
• To be the general point of contact on projects, liaising with clients, architects, and other consultants regarding the day-to-day running of projects
• Assisting in the research process of projects (public records, planning portal, land registry, estate agents, companies house etc)
• Liaising with local authorities
• Creating, running, and monitoring new prospective work & general admin duties within the studio.

Required Skills & Experience

• Excellent organisational and communication skills
• Ability to pro-actively plan and take ownership of your own workload
• Must have the ability to multi-task and cope in a fast-paced environment
• Be customer focused
• Impeccable written and verbal English
• Similar experience within an architectural, interior, or construction company would be ideal but not essential
• Strong experience in MS Office
• Must have previous experience working in an administrative, PA, or office management-based role.

What you get back

• £40,000 – £45,000
• Professional development and growth opportunities
• Workplace pension
• Working hours are 9am to 5.30pm, Monday to Friday
• 20 days holiday + bank holidays and additional Christmas office closure.

Apply

If you meet the criteria above, send us your CV and portfolio. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.

In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies which can be read on the privacy policy page on our website.

Referral

Did you know we run a referral scheme? We’ll give you £300 worth of vouchers if you introduce us to anyone who we then successfully place in a new job role. Just send us their information and we’ll do the rest.

Terms: A candidate is deemed to have been successfully placed once they have started a new job as a result of an introduction made by Hunter Dunning and when they’ve successfully completed the probation period.

Personal Assistant Job in Chelsea, London – Your Architecture Recruitment Specialists (Recruiter: Charlotte Lambert Job Ref: 14370)#LI-CL1