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SalaryWFH Role (Required to attend office once a month)
YOU MUST BE BASED IN NORTHERN IRELAND
Are you an experienced Personal Assistant? Have you always wanted to work in the Public Sector? Then this may be the role for you!
Brook Street (UK) Ltd are recruiting a temporary-full time Personal Assistant to the Children s and Young Peoples Services for Northern Ireland s leading Government Organisation based in Belfast.
Our client is a regional body with responsibility for the provision and delivery of education and youth services across Northern Ireland. This is an exciting opportunity for an experienced Personal Assistant to grow and learn with a Public Sector organisation.
As Personal Assistant to the Children and Young Peoples directorates, you will be confident in Minute taking, Diary Management and the use of MS Packages including Excel, Outlook, and Word. You will have the ability to arrange meetings and manage reminders on tasks and deadlines.
DUTIES INCLUDE:
- Providing a high quality, confidential administrative support service across a diverse range of areas.
- Diary management including organising and prioritising diary commitments.
- Organising meetings, including collating papers, briefing delegates, greeting, and escorting visitors and making cost-effective travel arrangements.
- Minute taking as required
- Answering and vetting all incoming calls, including media queries and whenever possible responding to callers directly by providing information or redirecting to an appropriate member of staff.
- Logging, prioritising, and tracking all correspondence from arrival, including high priority media queries, drafting responses where appropriate, redirecting to and following up on responses from other members of staff, updating the Assistant Director and bringing important issues and target dates to his/her attention.
- Typing, compiling, and issuing emails, letters, acknowledgements, minutes, memos, and reports. Circulating documents on the Assistant Director s behalf. Collating inputs from various sources into a co-ordinated response.
- Maintaining records, ensuring that information is recorded, stored, managed, and disposed of appropriately and in line with relevant guidance.
- Supporting the Assistant Director in managing his/her relationships with education and business partners at a senior level.
- In addition to the above, the post-holder will, in accordance with Section 75 of the Northern Ireland Act (1998), be expected to promote Good Relations, Equality of Opportunity and always pay due regard for Equality Legislation.
- Any other duties, related to the role, which may arise from time to time.
TO BE ELIGIBLE FOR THIS ROLE, YOU MUST HAVE:
- Five GCSEs at Grade C or above or equivalent qualification
- NVQ Business Administration level 1 (or suitable Personal Assistant & administrative experience)
- Basic knowledge of Microsoft Office & MS Teams
- Good communication skills, both oral and written
- Ability to prioritise workload and work under pressure
YOU WILL BENEFIT FROM:
- Full training and induction
- Competitive rates of pay
- Brook Street (UK) Ltd back-office support and mentoring
The rate of pay is 13.79 per hour, the hours of work are (Apply online only) Monday to Friday, 36 hours per week.
Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Resourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
If you would like to apply for this role, email your CV via the Apply link.
Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
