Personal Assistant To The Principal 12-Month Maternity Cover

Personal Assistant to the Principal (12-month maternity cover)£28,000 per annumChelmsford, EssexMonday-Friday, 37 hours

Please note, this is a 12-month maternity cover contract. To be considered for this role, you must be available immediately or at short notice. Due to the nature of the business, you will require a fully enhanced DBS.

My client, a fantastic business in the education sector, is seeking a Personal Assistant to the Principal to join them on a maternity cover contract.

Duties:

• Assisting the Principal & Chief Executive as well as the Assistant to the Director of Governance on a daily basis.
• Maintaining diaries, making appointments and other arrangements as necessary.
• Providing confidential typing service - drafting and preparing general correspondence as required.
• Researching and disseminating information as directed.
• Attending meetings, drafting and preparing agendas, minutes and other associated circulations.
• Producing and circulating schedules.
• Assisting the Director of Curriculum in communication regarding complaints.
• Responsible for the booking / purchasing of ad hoc items - hotels / conferences when required.
• Drafting and circulating emails on behalf of the Principal and Director of Governance.
• Ensuring that all information is readily available for key events including Ofsted inspections.
• Assisting at education events.
• Preparing and distributing timetables for all meetings ensuring the Director of Governance, Principal and Chair of the Corporation are kept informed.
• Arranging meetings for the Corporation and its committees and arranging venues, refreshments etc.
• Preparing draft agendas for Corporation meetings, preparing and circulating agreed agenda to Corporation members.
• Maintaining the Register of members and Register of members' Interests.
• Maintaining the Minute Book's and Confidential Minute Book.
• Assisting the DoG to the Corporation in planning the schedule of Corporation members' terms of office and re-election.
• Distributing information on seminars to Corporation members and booking places, obtaining venue details and arranging payment. Providing assistance to the Corporation members for the reimbursement of expenses.
• Producing a variety of correspondence on behalf of the Corporation.
• Maintaining the governor's intranet portal.
• Dealing with all enquiries and messaged effectively and efficiently.
• Maintaining the filing system.
• Receiving incoming mail and preparing outgoing mail.
• Receiving visitors and offering refreshments.
• Ordering of office materials such as stationery.
• Arranging car parking for visitors.

Previous experience within a similar role is essential to be considered for this role.

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