Personal Assistant – Translational Challenge Leadership

Job Title: Personal Assistant
Location: London
Job Type: Full Time

At LifeArc, we want to hear from people who are as passionate as we are about making life science life changing that can improve patients’ lives.

A bit about the role:

The Personal Assistant (PA) will support the Translational Challenge Leadership to ensure smooth management of their day-to-day affairs, handling sensitive and complex issues in a professional manner taking initiative as appropriate. This role involves 3 days a week in the London office.

About you:

You will be responsible for:

• Scheduling appointments and organising diary entries, assessing priorities and rescheduling where necessary.
• Setting reminders for meetings, appointments, and other important tasks.
• Arranging conferences, workshops, seminars, and other events for internal and external attendees.
• Supporting project coordination, managing deadlines, recording meeting minutes and supporting colleagues to ensure delivery.
• Be able to work without prescriptive processes and on issues where sufficient information may not be available.
• Miscellaneous tasks as required to support team members.
• Assist in developing ways of working across all Executive Assistants and Personal Assistants and share best practice.
• Other projects/duties as assigned for the overall benefit of the organisation.

Education & experience required:

• No formal qualification is required but it is expected that the incumbent will have A-Level education or equivalent

Skills & abilities:

• Expert proficiency with Microsoft Office.
• Strong verbal and written communication skills.
• Exceptional organisational skills and attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including senior executives, employees, academics, and industry partners.
• Experience working in a matrix environment.
• Experience in project coordination, managing deadlines, recording meeting minutes.
• Demonstrate initiative when making decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with only some guidance.
• Ability to react with appropriate levels of urgency to situations and events
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Possess sound judgment.
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.

About us:

At LifeArc, our ambition is to make life science life changing. We do this by advancing scientific discoveries beyond the lab, faster, so that they can shape the next generation of diagnostics, treatments, and cures.

Working at the cutting edge of translational science and as the early-stage translation specialists, we progress scientific discoveries on their journey to becoming a medicine, diagnostic or intervention that can improve patients’ lives. Our work begins by seeking out innovative science, then helping to develop this to a point where there is a clinical and commercial pathway for others to invest the time and money to take it further forward.

What we can offer you:

Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays.

Join us, and you’ll have the scope to be creative and take measured risks. You’ll be rewarded for your curiosity, for working as one team, and for learning fast. And you’ll have everything you need to be your best every day.

Don’t meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated in building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate and you may be just the right candidate for this or other roles.

We all have potential. At LifeArc, you’ll discover what you can really do with it.

Agencies: We will only work with recruitment partners on our preferred supplier list and will not engage with speculative CVs submitted.

We are an equal opportunity employer. We only work with preferred recruitment suppliers and will not engage with speculative CVs supplied. Note that the closing date may be brought forward if we find the right person for this role