Personal Assistant

Focused initiatives. Resilient strategies. Ethical mindsets.

Job title : Personal Assistant

Salary : £36,000 – 42,000 plus benefits

Reports to: 2 x Directors: General Counsel & Company Secretary and Director of Finance

Directorate: Chief Operating Office

Contract: Permanent

Hours: Full time 35 hours per week

Location: Stratford, London Office-based with high flexibility (1-2 days per week in the office)

Closing date: 21st April 2024

If you require more time to apply as part of a reasonable adjustment, please contact recruitment@cancer.org.uk as soon as possible.

How do I apply?

We operate an anonymised shortlisting process in our commitment to equality, diversity and inclusion. CVs are required for all applications; but we won’t be able to view them until we invite you for an interview. Instead, we ask you to complete the work history section of the online application form for us to be able to assess you fairly and objectively.

Owing to the nature of this position, any offer of employment for this role will be subject to a satisfactory basic DBS check.

At Cancer Research UK, we exist to beat cancer.

Are you an experienced PA with a collaborative and creative mindset?

Are you looking to join a team of over 4,000 people from a diverse range of backgrounds and help create a world where people can live longer, better lives, free from the fear of cancer ?

If ‘Yes’, we want to hear from you!

CRUK are looking for an experienced PA to provide full personal administrative support to the General Counsel and Company Secretary and Finance Director. You will work as part of the team that support our senior leadership, acting as an ambassador for the directorate and supporting the Directors in their strategic aims and goals.

What will I be doing?

• Proactively manage and maintain complex diary schedules for the General Counsel and Company Secretary and Finance Director (the Directors), maintaining knowledge of the Directors’ work and responsibilities to ensure tasks and meetings are prioritised effectively
• Support organising departmental and client events and away days, including the preparation of materials, agendas, minutes as well as practical administration such as room booking and catering.
• Manage all documentation needed for meetings, including the briefing process, agendas and minutes (where required) for leadership meetings.
• Organise all travel and accommodation requirements for the Directors, producing clear and concise schedules.
• Responsible for updating org charts and distribution lists
• Supporting the General Counsel and Company Secretary and Finance Director with taking on tasks for new hires/leavers and administration around line management as directed.
• Work within the central internal comms team and collaborate with comms champions and peers to support the development and timely delivery of local key messages. Take a lead role in the development and delivery of department wide communications including regular all staff briefings, newsletters or other routine communication channels.
• Work as part of a team with other EAs and PAs to ensure work is covered and communications shared as appropriate.
• Support the General Counsel department on budget management, forecasting and planning and, as required, processing of suppliers and invoices
• Ensure appropriate approvals are sought for internal processes, purchase orders and expenses
• Track action items and key issues to closure with a high degree of integrity and accountability
• Manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
• Ensure upmost confidentiality and discretion at all times.

What skills will I need?

• Experience of providing high level support at Director level, including diary management, document preparation (PowerPoint presentations, meeting agendas, correspondence) and minute taking.
• Excellent interpersonal skills, comfortable interacting with stakeholders at all levels., serving as a critical and professional link between the Directorates and stakeholders.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) plus familiarity with business systems such as HRIS and finance business process systems
• Ability to draft appropriate comms for different audiences – team wide to senior level.
• Proactive and self-motivated
• Ability to network and work as part of a team with other EAs and PAs and team administrators
• Excellent prioritisation and time management skills
• Ability to maintain confidentiality and use discretion and diplomacy
• Identify and understand the needs of others and manage expectations
• Ability to work with minimum supervision and keep to deadlines
• Creative and forward thinking – championing new ideas and process improvements

Our organisation values are designed to guide all that we do.

Bold: Act with ambition, courage and determination

Credible: Act with rigour and professionalism

Human : Act to have a positive impact on people

Together: Act inclusively and collaboratively

We’re looking for people who can believe in and embody these organisation values and can use them to drive forward progress against our mission to beat cancer.

What will I gain?

Each and every one of our employees contributes to our mission to beat cancer. In return, we create a working environment that supports your wellbeing and provide a generous benefits package, a wide range of career and personal development opportunities and high-quality tools. Our policies and processes enable you to improve your work-life balance, take positive steps in your career and achieve your personal wellbeing goals.

For more information on this career opportunity please visit our website or contact us at recruitment@cancer.org.uk .

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There’s a place for everyone at Cancer Research UK. Our vision is to create a charity where everyone feels like they belong, benefits from and participates in, the work we do. We're committed to creating an inclusive culture where everyone can be themselves and reach their full potential.

We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented, and believe that a diverse workforce will help us to beat cancer sooner.

If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience we’d still love to hear from you. We don’t expect everyone to meet all of the criteria listed.

We want to see every candidate performing at their best throughout the job application process, interview process and whilst at work. We therefore ask you to inform us of any concerns you have or any adjustments you might need to enable this to happen by emailing us at recruitment@cancer.org.uk .

Unfortunately, we are unable to recruit anyone below the age of 18, so that we can protect young people from health & safety and safeguarding risks.