AddressAs Personal Assistant to the Managing Director, you will provide secretarial, administrative, organisation and business support to our MD, with flexibility to provide support to cover other members of the PA and Executive team as required.
You’ll provide consistent, professional, and confidential support ensuring work is delivered accurately and within a timely manner. You’ll always adhere to Company standards of communication and provide accurate, clear and supportive information. Approachable, flexible, honest, you should be willing to challenge where appropriate and give constructive feedback.
This role supports our Managing Director across both our Swindon and London office (EC2M 3XD), and the successful candidate would need to be able to travel to both offices on a weekly basis.
- Salary - £35,000 - £40,000
- Bonus scheme - on target bonus – 7.5%
- Pension scheme - contribute up to 5% of your salary and Openwork will match you and put in an extra 5%
- Critical illness cover
- Income protection - 1x salary
- Death in service - 4x salary
- 25 days holiday + bank holidays, with the opportunity to buy up to an additional 10 days
- A range of other flexible benefits to include private medical insurance, dental insurance and much more.
Your responsibilities will include:
- Effective diary management and all associated arrangements to ensure the smooth running of schedules and optimum effectiveness of time, linked to the strategic priorities and including production of agendas, briefing materials, packs, travel, refreshments etc.
- Monitoring and prioritising incoming mail/emails/calls daily, dealing, responding or redirecting as appropriate.
- Preparing and producing presentations, correspondence and reports as required.
- Maintaining control of budget and monthly expense claims for your relevant members of the Executive and Senior Management team and their direct reports, ensuring expenses policy is always adhered to.
- Preparation of meeting materials as well as attending meetings to take the minutes where required.
- Meeting and greeting visitors, always giving them the best possible first impression.
- Supporting corporate events as required, including event organisation.
- Working together with the wider PA team to ensure that all Exec members are given consistent support and cover at all times.
- Ad-hoc support to other PAs and Exec as required.
