AddressSalary: £25,000 up to £29,000 dependent upon experience
Contract Type: Permanent, Full-time
Security Level: BPSS
We are the UK's aviation and aerospace regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.
The Role
The Portfolio Management Coordinator is responsible for providing Portfolio Management Office (PMO) support and for leading project management coordination activities for the Environmental Sustainability team.
They are responsible for assisting the project teams with administrative, planning and co-ordination and general program governance.
Core Accountabilities
- Arranging Portfolio Management (and program/project) meetings, taking notes, recording, and updating actions, recording decisions.
- Assisting in the development and maintenance of project management documents (Project Initiation Document, Budget Report(s), Work Breakdown Structure, Project Plans, Change Requests, etc.)
- Creating and maintaining document libraries, acting as coordinator for program/project documentation including document version control.
- Collaborate with Project and Program Managers to log, manage and analyse the progress of projects using Microsoft Project, Pentana and Excel.
- Monitor project schedule and budgets and prepare progress reports liaising with key stakeholders.
- Maintain and monitor risk, issue, assumption, and dependency (RAID) logs.
- Analyse data, summarise outcomes and present conclusions.
- Identify and implement operational efficiencies across the team.
- Support the design, delivery, and ongoing management of the governance framework.
- Support project financial management and timesheet administration by maintaining access permissions, running reports, and analysing data to identify potential issues.
- SharePoint administrator for the department, maintaining access permissions and advising on best practice.
- Undertake any appropriate duties which may be allocated from time to time.
About You
To be considered for this role you will have the following experience, skills and knowledge:
- Experience in project work with knowledge of concepts for managing programs/projects, preferably supported by project management qualification.
- Collaborative and constructive attitude, able to develop effective relationships across teams.
- Good organisational skills are essential with the ability to prioritise, plan and co-ordinate activities taking account of relevant factors such as deadlines, staffing and resource requirements.
- Able to work under pressure in a fast-paced environment and used to delivering to short timescales.
- Excellent IT skills with proven ability in all Microsoft Office products including Project and familiarity with collaborative working IT solutions is desirable (e.g. SharePoint).
- Pro-active, a self-starter with the ability to work with minimum supervision, will need to be able to use their own initiative and set own deadlines; strong time management skills are essential.
- Able to collect data and inputs from others and create summary information to inform decisions.
- Enthusiastic with positive attitude to work; unafraid to challenge the status quo but risk aware.
- Good interpersonal skills, including an ability to adapt appropriately to deal with people at all levels.
- Good verbal and written communication skills with attention to detail.
- Extensive experience in managing contributions of others to meet project deadlines.
What Can We Offer You?
You’ll be working with a team of dedicated specialists with a wide range of experience and skills across the aviation and environmental arenas. This is an opportunity to apply your skills to improve the environmental impacts of aviation. As part of this role, you will be given opportunities to develop further or gain additional skills within noise discipline, carbon discipline, social research. You will network with likeminded people and develop your skill sets in the direction that most appeals to you. There are opportunities for progression to higher level roles over time and as your knowledge and experience develops.
Additional Information
For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.
To be vetted you must have the right to work in the UK so that meaningful checks can be undertaken.
If you do not meet these requirements, we may not be able to accept your application.
For more information on BPSS clearance please visit - BPSS clearance
The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.
Working With Us
We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!
We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.
We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance.
We are passionate about diversity and ensuring all are included at the CAA. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone.
Our Values
Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone – For more information please Click Here
Closing Date: 18th April 2024
Interview Date: w/c 29th April 2024
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
No recruitment agencies please.
