Practice Coordinator

Contract
3 months+
19 per hour umbrella

Contract
3 months+
19 per hour umbrella

We are seeking an experienced administrator to join our Practice Coordinators Team. Your role will be essential in ensuring an efficient and quality-focused work approach is applied to supporting a wide range of administrative and IT centred tasks. The tasks will include preparing documents, accessing and updating database systems and document management, tracking referrals, internal and external communication, minute taking, navigating multiple complex systems, preparing correspondence and Inboxes Management.

The right candidate will possess a can-do attitude and willingness to deliver a high level of quality focused customer service and administration support. The right candidate will also be detail-oriented, organised, and capable of managing multiple tasks simultaneously with accuracy and within timeframes.

Main Responsibilities include

1. Act as first point of contact for administration related matters. Deal with enquiries in a sensitive and confidential manner and provide signposts to other service areas as appropriate

2. Organise and service meetings, arrange venues and catering, prepare documents, invite board membership, take accurate minutes, record decisions and follow up actions

3. Perform data entry roles, updates and upload documents to records. Maintain databases and systems with high levels of accuracy in a timely manner and in alignment with statutory requirements

4. Collate and produce information schedules, reports and other documentation for meetings and events

5. Inboxes Management, deal with incoming enquiries in a quality focused and time sensitive manner

6. Arrange transportation, appointments and events to support the needs of Service staff and users

7. Work closely with team members on project areas to enhance shared knowledge and promote a collaborative approach to cross team working