Procurement Compliance Manager

Job Reference: /KR/14-05/1164/5

Job Title: Procurement Compliance Manager

Location: Ipswich

Salary: Competitive

Hours per week: Monday to Friday - 09:00 - 17:30 - 37.5 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

Reporting to the Head of Procurement Transformation, the Procurement Compliance Manager will be focused on compliance assurance, and contract and risk management within OCS UK & Ireland. Working closely with the procurement category team, procurement performance manager and other key stakeholders, the Procurement Compliance Manager will be expected to drive maximum value, assurance, and continuous improvement.

Benefits

• Informal hybrid / flexible working arrangements
• 25 days holiday + bank holidays
• Free fruit in our offices
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events held in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to “Opportunity” our internal Learning and Development platform
• Required professional membership fees paid for
• Opportunity to win monthly Superstar Awards
• Long service awards

Key Responsibilities:

Functional

• Deliver improvement initiatives to increase the efficiency and value of the procurement function.
• Deliver solutions to improve quality and increase compliance within the supply chain.
• Lead on the development of a risk management framework.
• Develop effective governance and compliance processes and procedures to support procurement transformation.
• Ensure risk management is embedded into all procurement processes, including, category planning, service delivery, project management and performance management.
• Develop mechanisms to identify, analyse, prioritise, mitigate and record risks.
• Work closely with the Procurement and Fleet analyst to create clear presentations of risk and compliance data.
• Support change management initiatives to ensure successful adoption of new processes across OCS.
• Be the conduit between OCS and its chosen partner for SafeContractor Accreditation, driving compliance with preferred sub-contractors.
• Establish the legitimacy of new vendors, having oversight of the vendor onboarding process and ensuring compliance with all policy, legal and regulatory requirements.
• Create, Manage and Maintain an effective contract register and repository.
• Influence stakeholders to ensure the adoption of procurement policy and procedures.

• Identify compliance issues that require addressing and report them to procurement SLT.
• Deliver process improvement to ensure OCS money is spent with approved suppliers.
• Provide seamless engagement with Finance to ensure we uphold our commitment to pay our suppliers on time.
• Support the procurement team with the implementation of a Source to Contract system.
• Drive transformative solutions leading to procurement excellence and implement change management where appropriate.
• Support the implementation of a Supplier Relationship Management (SRM) framework to improve vendor relationships and build strategic partnerships.
• Comply with the CIPS Code of Conduct by enhancing and protecting the standard of the profession, maintain the highest standard of integrity in all business relationships, promoting the eradication of unethical business relationships, enhancing the proficiency and stature of the profession, ensuring compliance with laws and regulations.
• Comply with ethical practices when sourcing goods or services for the UK and Ireland business.

General

• Avoid conflict of interests between personal interests and the interests of the UK & Ireland group.
• Exercise independent judgment, reasonable care, skill, and diligence when carrying out their duties.
• Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders.
• Adhere to and promote the UK & Ireland group’s policies on equality & diversity, information security, health and safety and data protection in the performance of their duties and the management of the departmental functions reporting into them.
• Support and promote the UK & Ireland group’s sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognizing the shared responsibility of minimizing negative environmental impacts wherever possible.

About You:

• Applicants must have the right to work in the UK
• Someone with a keen interest in procurement operations, process improvement and risk mitigation.
• Must be hardworking, have the ability to thrive in a fast-paced environment and able to juggle multiple tasks.

Necessary