Programme administrator

PLEASE NOTE THIS IS A LONG TERM TEMPORARY POSITION WITH MANPOWER UK LTD ON BEHALF OF OUR CLIENT

Location: HPC, Bridgwater

Department: Pre-operations

Rate of pay: £114.45 per day

Holiday entitlement: 36 days per year (including bank holidays)

Contract: Temporary with manpower (maternity cover)

Contact: Chelsey Lindsay

Job Purpose / Overview

The Pre-operations Programme Administrator will manage the effective and efficient provision of professional support services to the Technical & Safety Support Programme Areas and the wider management team. The job holder is expected to act primarily on their own initiative ensuring the smooth operation of the office and effectively managing senior stakeholder requirements. The role will require additional administrative responsibilities such as collecting finance data and data entry. The role may require additional administrative responsibilities such as helping with the running of the Training Centre.

The role of Pre-Operations is to ensure that the people are trained and that the equipment, facilities and documentation are ready for when Hinkley Point C starts generating electricity. Pre-Operations is split into three different programmes of work led by a Programme Manager. These programmes are:

• Operate the Plant
• Asset management
• Technical and Safety Support

The TSS Pre-Operations Programme Administrator will be a member of the Technical and Safety Support programme.

This role requires good organisational and administration skills.

• Confidentiality when dealing with sensitive information
• Compliance with health, safety, environment and other statutory requirements relevant to this role
• Ability to work independently and be proactive
• Ability to communicate effectively with various levels of the organisation and externally
• Ability to deal with difficult and varying enquiries
• Day-to-day contacts include managers, peers and clients. Close liaison with other Administrators will be essential.

Principle accountabilities

• Arrange meetings and co-ordinate booking of rooms, arrange travel, accommodation and hospitality as required.
• Provide diary and itinerary management
• Prepare meeting packs and record and produce minutes for key business meetings
• Maintain data/records so that information is readily available and easily accessible
• Maintain confidentiality of all information
• Keep in touch with team members when they are working in other locations and report issues/ take actions for response as appropriate
• Respond to phone/email enquiries to/ from wide range of external parties etc
• Prepare letters, documents, ensure reports are well presented
• Cover for reception in the Training Centre

Knowledge & Skills

• Good organisational skills (flexible/organised/methodical)
• Ability to work independently and be proactive
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally
• The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
• Flexible approach with the ability to multi-task and work on own initiative
• Previous team support experience
• Discretion - confidentiality when dealing with sensitive information
• Attention to detail with the ability to effectively manage tasks through to completion
• General administrative knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point