Project Adminstrator

POST: Project Administrator

SALARY : £12.86

LOCATION: Belfast

HOURS: 37.5 Monday - Friday

JOB SUMMARY

The equip Programme is a large and complex regional transformation programme. It has been established on behalf to procure and implement replacements for the current Finance, Procurement, Logistics, Human Resources, Pay and Travel Management systems.

The Project Administrator will provide administrative support to the programme team, assisting the team to ensure that the Programme is delivered in an efficient, effective and high quality manner.

The post holder will have a culture of team working, continuous improvement and innovation, and the ability to prioritise tasks.

KEY DUTIES / RESPONSIBILITIES

Operational Delivery

1. Responsible for the organisation and provision of administrative duties and project support to the equip Programme. This will include diary management, minute taking, word processing, mail management, file maintenance and the preparation of papers, reports, briefings etc. to ensure that programme requirements are met.

2. Research, collation and presentation of information and reports as necessary.

3. Assist programme team in the maintenance of project controls and standards

4. Drafting correspondence and reports on behalf of the equip Programme and Project Managers.

5. To maintain effective working relationships with key stakeholders both internal and external, maintaining appropriate communication networks and presenting a professional image at all times.

6. Type reports, memos, letters, forms etc. to a high standard, as required.

7. Utilise a range of software packages in the performance of the post including email, Word, Excel, PowerPoint, and specialist Project Management software

8. Attend programme meetings as appropriate and support the preparation and timely issue of agenda, papers and the production of minutes.

9. Maintain confidentiality within and without the workplace at all times.

10. Participate as an active member of the programme team and undertake any other duties appropriate to the grade that may be assigned from time to time by senior officers.

ESSENTIAL CRITERIA

SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor Criteria

Method of Assessment

Qualifications /Experience

1a. GCSE Mathematics & English (Grades A-

C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher qualification

AND

2 x A Levels or equivalent OR Higher qualification AND have at least 18 months admin / clerical experience or equivalent, involving extracting and collating information from computerised information systems

OR

1b. 3 years admin / clerical experience

2. Experience in the use of Microsoft Office products including Excel, Word, Outlook and Power Point

Shortlisting by Application Form/

SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:

Skills / Abilities • Demonstrate experience in the use of Microsoft Office products including, Excel, Word, Outlook and Power Point

• Effective planning and organisational skills

• Evidence of problem solving and use of initiative

• Ability to work to objectives and tight timescales

• Ability to be part of a team

• Flexibility to work in a changing environment

• Possess excellent communication and presentation skills to meet the needs of the post in full.

If you would like to be considered for this role or find out more, please email me your CV now by clicking on the link and I will be in touch. All details are treated in the strictest confidence.

If this role isn't quite right for you but you would like to look for a new opportunity, please get in contact with us.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.