Project Co-ordinator

Job Description

Do you want to join a vibrant and growing charity group whose mission is to deliver positive change? Would you like to play an important role in supporting the organisation provide exciting learning opportunities that are tailored to people's needs?

Title:             Projects & Events Coordinator

Reports to:  Senior Programme Administrator

Based:             Remotely – however must be willing and able to travel as and when required to meetings and events.

Job Purpose: To organise the planning and implementation of Programmes & Events and maintain a high level of accuracy and detail throughout.

The role:
Arrhythmia Alliance Group is recruiting a Projects & Events Co-ordinator on a full-time, permanent, remote basis. Your skills will be essential in strengthening the charities profile through programmes and event planning and coordination.
You will support the organisation with its’ programme and events portfolio by developing healthy, professional, relationships at all levels. You will also showcase initiatives taken and their key impact in making a real difference in people's lives.

Main responsibilities:

-          Plan, coordinate, attend and execute a range of charity programmes and events.

-          Oversee all event logistics, including venue selection, contract negotiations, transportation, accommodation, and catering arrangements.

-          Agenda and room allocations

-          Liaise effectively with various vendors and service providers.

-          Develop and manage budgets, providing financial reports and forecasts to senior management.

-          Evaluate programme and event success through feedback collection and analysis, making necessary recommendations for improvements.

-          Promote the organisation's brand image, values, and initiatives.
Ensure all events are compliant with relevant standards and other regulations.

-          Diary management for all programmes and events

-          Support in production of relevant presentations and be able to present on the Charity group whilst attending events online or in person.

-          Take payments over the phone as and when required.

-          Attend physical meetings and events as and when needed to provide support.

-          Support the production of recording for Healthcare Professionals, patients and care givers for educational webinars & events using but not limited to Microsoft Teams or Zoom.

Essential requirements:

-          Experience working with vendors and negotiating venue contracts.

-          Excellent organisational and project management skills.

-          Ability to manage budgets and financial planning for events.

-          Ability to work under pressure and handle last-minute changes.

-          Ability to engage with wide range of stakeholders including healthcare professionals, patients, caregivers, sponsors and exhibitors.

-          Creative thinker and problem-solver.

Person specification:

-          Educated to GCSE level (minimum).

-          Excellent verbal and written communication skills.

-          Advanced Knowledge in Microsoft Word and Excel.

-          Excellent organisational skills, with the ability to prioritise and manage own workload.

-          Can undertake a wide variety of tasks and multi-task with ease.

-          Ability to work on own initiative.

-          Excellent attention to detail and accuracy

-          Can work flexibly, and as part of a team.

-          Professional & methodical and thorough approach to work

-          Friendly, professional, punctual and polite.

-          Must hold a valid UK Driving Licence.